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Global Events Coordinator

2 weeks ago

Dublin, Dublin City, Ireland beBeeEvents Full time €50,000 - €81,000
Job Summary

We are seeking an experienced Global Events Coordinator to join our team. This role involves managing, coordinating, and supporting client events across EMEA.

Main Responsibilities
  • Manage event space diaries via shared calendars and oversee furniture setups on-site and off-site.
  • Collaborate with regional site leads to ensure consistent service delivery.
  • Work with external contractors such as cleaning, set-build, production crews, and event hosts.
  • Resolve issues related to event services like janitorial, parking, conference rooms, furnishings, fixtures, and equipment.
  • Own the internal events booking system and respond to support tickets.
  • Lead planning meetings with clients and vendors to discuss event requirements.
  • Liaise with clients during events to address last-minute requests.
  • Support guests, visitors, and employees during events.
  • Assist with internal events at off-site locations, including company parties.
  • Conduct office tours and quality audits of event spaces and equipment.
  • Manage health and safety during events, including contractor supervision and documentation review.
  • Provide regular reports to management and clients.
About You
  • Experience in events, facilities, hospitality, or related fields.
  • Event qualification is a plus but not essential.
  • Excellent customer service and communication skills.
  • Ability to multitask and maintain professionalism.
  • Proficiency in MS Office and Outlook.
  • Experience in a fast-paced, multinational environment.
  • Flexibility in work tasks and availability.
Benefits

This role offers the opportunity to work with a global client, lead a diverse team, and drive innovation in facilities management, enhancing client satisfaction and supporting growth.

Key Requirements

This position requires a high level of organization, attention to detail, and effective communication skills. The successful candidate will be able to work independently and as part of a team, prioritizing tasks and managing multiple projects simultaneously.