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Human Resource Specialist

2 weeks ago


Cavan, Cavan, Ireland beBeeHrgeneralist Full time

HR Professional Opportunity

Job Description

 

As an HR Generalist, you will be responsible for supporting daily HR operations with a varied remit to include recruitment, absence management, performance management, employee relations and engagement activities.

Absence Management:

  • Produce daily absence reports updating Shift Report and HR "Teams" and contacting absentees as necessary.
  • Maintain absence trackers.
  • Identify breaches of absence policy and liaise with Supervisors/Managers to action.
  • Carry out absence investigations/disciplinaries with Supervisors/Managers.
  • Produce weekly absence KPIs.
  • Arrange welfare/absence meetings for those who are on long-term absence and with prolonged short-term absence.
  • Arrange occupational health appointments, complete referrals and confirm with employees.
  • Ensure return-to-work forms are completed and follow up on any missing.

Recruitment:

  • Support site recruitment and selection processes i.e. preparing and posting adverts internally and externally; maintaining databases of applicants, shortlisting with managers, arranging interviews and interviewing.
  • Responsibility for the lifecycle of all General Operative recruitment & selection.
  • Support with onboarding activities i.e. participation in HR induction, paperwork completion, enrolment on clocking system and follow-up interviews with employees.
  • Preparation and issue of contracts.
  • Ensure right-to-work compliance.
  • Represent the company at careers events and job fairs.

Engagement:

  • Promote, develop and implement employee engagement initiatives liaising with marketing department and external stakeholders as necessary.
  • Organising and driving the employee forum ensuring quarterly meetings are held.
  • Maintaining information on noticeboards and canteen screen.
  • Maintaining and updating the engagement calendar.

Employee Relations/Performance Management:

  • Participate in investigation and grievance processes.
  • Ensure probationary meetings are carried out by Managers and send reminders as necessary.
  • Issue probationary review invites and support manager/supervisor in meetings.

On-going Activities:

  • Provide advice, support and guidance on HR processes, policies and procedures.
  • Serve as a point of contact for employee enquiries, generating letters/completing forms as requested.
  • Maintain trackers on absence, recruitment, employee relations, probationary periods, right-to-work, leavers and reasons as well as updating the current employee list.
  • Maintain employee records and databases ensuring data accuracy and confidentiality.
  • Support with HSE administration.
  • Manage and support the various HR/HSE projects.
  • Complete KPIs in the absence of the HR Manager.
  • Inform relevant stakeholders of starters & leavers and ensure paperwork.
  • Complete exit interviews.

Key Attributes:

  • Excellent communicator and keen relationship builder.
  • Highly influential with ability to use initiatives and innovate for continuous improvement.
  • Highly organised with ability to meet deadlines.

Required Skills and Qualifications:

  • Minimum 1-2 years proven HR Generalist experience.
  • Experience of absence management.
  • Experience in carrying out investigations.
  • Good grounding and experience of applying employment law in the workplace.
  • High standard of accuracy and close attention to detail.
  • Proficient with MS Office suite and HR-related software.
  • 3rd level qualification in Human Resources/Business related subject/CIPD qualified desirable.
  • Experience in an FMCG environment desirable.
  • Ensure compliance with all health and safety regulations, policies, and procedures to maintain a safe and secure work environment.