Accounts Payable Specialist

1 day ago

Dublin, Dublin City, Ireland beBeeFinancial Full time €48,000 - €84,000
Job Title: Senior Accounts Payable

Our company seeks a detail-oriented and proactive General Accounts Assistant to join our finance team. This role plays a vital part in managing the day-to-day financial operations, with a key focus on accounts payable, procurement coordination, and subcontractor financial administration.

Key Responsibilities:
- Process supplier invoices, ensuring accurate coding and timely approvals
- Reconcile supplier statements and resolve discrepancies
- Prepare weekly/monthly payment runs in line with agreed credit terms
- Monitor the AP inbox and manage queries from suppliers
- Maintain up-to-date records of VAT treatment, supplier bank details, and remittances

Procurement Support:
- Support the procurement process by tracking open POs, liaising with internal departments, and ensuring budget alignment
- Support the implementation and maintenance of procurement workflows within the finance system
- Monitor spend against approved budgets and flag exceptions

Subcontractor Management:
- Ensure all subcontractor invoices are aligned with agreed contracts and payment certs
- Track subcontractor insurance, tax clearance, and onboarding compliance documentation
- Coordinate with operations and project teams to verify work done before payment approval
- Manage RCT (Relevant Contracts Tax) submissions and ensure subcontractor payments are compliant with revenue requirements

General Finance Support:
- Assist in month-end closing processes including AP accruals and reconciliations
- Support finance team with ad hoc analysis, reporting and internal controls
- Contribute to process improvement initiatives in finance and procurement workflows

Qualifications & Experience:
- Minimum 5 years' experience in an accounts assistant role, preferably in construction, engineering, or manufacturing industries
- Strong background in accounts payable and procurement processes
- Familiarity with subcontractor or construction-related payment structures is a significant advantage
- Experience with finance or ERP systems is beneficial
- Proficiency in Microsoft Excel and document handling

Skills & Attributes:
- Highly organised, with attention to detail and a proactive approach to problem-solving
- Ability to work independently and as part of a team
- Strong communication skills to liaise with suppliers, subcontractors, and internal stakeholders
- Deadline-driven and capable of managing competing priorities
- Discretion and integrity when handling sensitive financial information

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