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Facilities Coordinator

2 weeks ago

Dublin, Dublin City, Ireland beBeeCoordinatormanager Full time €38,000 - €45,000
Job Description

The Facilities Coordinator plays a pivotal role in ensuring the safety and compliance of childcare environments.

This position combines administrative support, statutory compliance tracking, and on-site audit responsibilities to maintain accurate records of site activities, inspections, service requests, and compliance documentation.

Duties and Responsibilities
  • Coordinate contractor scheduling, communication, and documentation management.
  • Maintain accurate records of site activities, inspections, service requests, and compliance documentation.
  • Support procurement activities including tracking of invoices and monitoring budgets.
  • Assist with data entry, reporting, and analysis of facilities performance metrics.
  • Track statutory compliance requirements including Fire Safety, H&S, hygiene, and building maintenance.
  • Liaise with Centre Managers to schedule maintenance and audits with minimal disruption to childcare services.
Site Audit and Inspection
  • Conduct regular site visits and inspections across all childcare centres to assess safety, compliance, cleanliness, and operational standards.
  • Document and report findings; escalate any non-compliance or urgent risks requiring corrective action.
  • Monitor cleaning, hygiene, and infection control across all centres.
  • Ensure facilities are child-safe (e.g. safe storage, furniture, playgrounds, etc.).
  • Collaborate with internal teams and contractors to resolve facilities issues efficiently.
Required Skills and Qualifications

The ideal candidate will have 1-3 years' experience in facilities administration or multi-site auditing, proven ability to manage contractors, documentation, and maintenance scheduling, and strong organisational and coordination skills.

Benefits

We offer a dynamic work environment that values teamwork, innovation, and professional growth.

Others

Please note that this job description is not an exhaustive list of duties and responsibilities. Other duties may be assigned as necessary.