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Urgent Search Administrative Coordinator
2 weeks ago
The ideal candidate will possess a proven track record as an Office Manager with previous PA experience, demonstrating exceptional organizational and time management skills. They will be adept at working efficiently in fast-paced environments and adapting to changing priorities.
Key Responsibilities:- Oversee daily office operations to ensure seamless and effective performance.
- Maintain confidentiality and accuracy when handling sensitive information.
- Coordinate front-of-house/switchboard cover, process couriers and registered post, and arrange IT equipment shipment.
- Process documents for counter signatures and assist the Company Secretary with obtaining signatures and arranging notarizations and apostilles.
- Provide administrative support to Senior Management, including off-site documentation and liaising on office improvements and events.
- Procure office supplies, organize internal events, and manage facilities helpdesk tickets on the Neurons platform.
- Maintain a clean and safe office environment, adhering to health and safety regulations, and review and approve invoices related to office expenses.
The successful candidate will possess excellent social and personal skills, including being polite, courteous, and aware of cultural backgrounds. They will remain calm under pressure and deliver high-quality service, anticipating problems and identifying suitable resources.
