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Administrative Support Specialist

2 weeks ago

Dublin, Dublin City, Ireland beBeeOffice Full time €30,000 - €35,000

Office Administrator | 30-35K | D6

This role involves providing administrative support to a busy team, working on-site five days a week.

Key Responsibilities:

  • Answering the phone and responding to emails in a timely manner.
  • Entering data into our company's OPS system with accuracy.
  • Maintaining updated Excel files for shipping information.
  • Creating contracts and updating clients on weekly shipping status.
  • Preparing invoices and shipping documents while ensuring Rain Forest Alliance compliance.

Essential Qualifications & Skills:

  • A minimum of two years' experience in office administration or operations.
  • Prior exposure to purchase order systems, invoicing, and basic finance workflows.
  • Strong proficiency in Microsoft Excel, Word, and PowerPoint.
  • Ability to learn industry-specific platforms and adapt to new software quickly.
  • High attention to detail, strong organizational skills, and excellent communication abilities.
  • Self-sufficiency, reliability, and collaboration are essential for this role.