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Office Operations Manager

2 weeks ago

Cork, Cork, Ireland beBeeCoordinator Full time €40,000 - €60,000
Job Description

We are seeking a skilled Office Coordinator to manage our office operations, ensuring seamless daily functions and exceptional service delivery.

The ideal candidate will have excellent organizational and time management skills, with the ability to work independently and as part of a team. Strong communication skills, both written and verbal, are essential for this role.

  • Welcoming and managing all inbound visitors, including electronic registration and strict physical security enforcement.
  • Coordinating office supplies, food/drink, and stationery, collaborating with suppliers for efficient ordering and receiving deliveries.
  • Managing office contractors and suppliers for cleaning, repairs, building maintenance, electrical work, waste management, catering, and other services.
  • Coordinating office maintenance inspections, collaborating with external contractors for elevator, fire equipment, and backup generator maintenance.
  • Receiving quotations and invoices from suppliers, raising purchase requests, and liaising with finance and facilities teams for operational and capital expenditure.
  • Managing office expense reports and receipts, including petty cash.
  • Performing routine tasks such as refilling drink fridges, coffee, and tidying kitchen and cafeteria spaces.
Required Skills and Qualifications

To succeed in this role, you will need:

  • At least 3 years of experience in an administrative or similar role.
  • Excellent computer skills, particularly in Microsoft Office Suite (Outlook, Word, Excel).
  • Experience with finance applications for managing expenses and purchase requests is beneficial.
  • Aptitude to learn new applications relevant to the role is essential.
  • Strong attention to detail and exceptional organisational and time management skills.
Benefits

This role offers a competitive compensation package, including comprehensive health benefits, flexible vacation plan, and participation in our company-wide equity program.

Other Responsibilities

As an Office Coordinator, you will also be responsible for:

  • Providing executive assistant support to local leadership with miscellaneous tasks, such as travel arrangements.
  • Assisting with compliance of health and safety regulations, including participation in the Global Joint Health and Safety Committee.