Site Administration Manager

7 days ago

Dublin, Dublin City, Ireland beBeeAdministration Part time €40,000 - €55,000

LotusWorks is an Engineering Services provider specializing in managing Commissioning, Construction Services, Calibration, Operations & Maintenance scopes of work within global manufacturing facilities. It operates globally across EMEA and North America partnering with the world's leading manufacturers across various sectors. The team of professionals is immersed in cutting-edge technologies and innovations.

This role will involve working with a team to manage site administration, including dealing with timesheets and training documentation. You will also be actively involved in supporting team members through key milestones in their employment.

Responsibilities:
  • Act as primary point of contact for employees, vendors, and visitors.
  • Coordinate onboarding process for new employees and vendors.
  • Oversee Time Management System by collating employee site timesheets and reconciling them against client-managed reports.
  • Run reports from training systems and schedule training requirements for employees.
  • Perform general administrative duties, including basic accounting tasks.
  • Assist with other duties or responsibilities assigned in your role.
Required Skills:
  • Strong Excel skills, including ability to work with formulas, pivot tables, and data analysis tools.
  • Proficiency in computer operating systems and applications, including MS Office Suite Products (e.g., Windows, Word, Excel, PowerPoint).
  • Basic accounts or finance knowledge.
  • Excellent communication and interpersonal skills.
  • Ability to work independently and as part of a team in a dynamic environment.
  • Outstanding administrative skills with attention to detail.
  • Strong organizational and time management skills.
  • Initiative and proactive approach to problem-solving.
  • Fluent English essential for effective communication.
Education / Licenses / Certifications:
  • Three years' experience in a similar administrative role.
  • Proof of education, licenses, and certifications required where applicable.

Equal opportunities employer committed to creating a diverse and inclusive workplace where all employees feel valued, respected, and empowered.

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