Site Administrator Manager

3 weeks ago

Dublin, Dublin City, Ireland Cairn Homes PLC Full time

The Site Administrator Manager will provide strategic oversight and guidance to the Site Administration team, fostering a cohesive and collaborative environment while ensuring a high-quality approach to all administrative tasks and processes.

Key Responsibilities:

Typically, the candidate will undertake and assist with the following duties:

Site Integration & Management:

  • Lead and coordinate onboarding for new Site Administrators, supporting their adaptation to company systems, processes, and culture.
  • Conduct comprehensive training on core responsibilities, focusing on systems like Zutec, CRM, and DMS, ensuring continuous skill development.
  • Ensure new site team members have necessary equipment and access from day one.
  • Act as the primary contact for onboarding, IT support, and resolving issues swiftly.
  • Create and update training materials, checklists, and guides to support integration and standards.
  • Mentor and support Site Administrators throughout their employment.
  • Assess new hire performance, identify improvement areas, and arrange additional training.
  • Track onboarding progress and provide ongoing feedback.
  • Collaborate with Regional Managers and support teams on process updates and feedback.
  • Promote a culture of collaboration, learning, and knowledge sharing.
  • Manage diary schedules for Regional Managers.

BCAR:

  • Coordinate with subcontractors for timely submission of ancillary certificates for BCAR.
  • File ancillary and commissioning certificates in Zutec for Homebond approval.

Zutec:

  • Maintain subcontractor construction documents on Zutec.
  • Be the first point of contact for Zutec queries.
  • Train subcontractors and site team on Zutec use.
  • Manage user permissions and access.
  • Ensure timely document uploads by subcontractors.
  • Escalate system issues as needed.
  • Create dashboards for tracking subcontractor uploads and progress.

Site Team:

  • Follow up on inspections, benchmarks, RFIs, and technical submissions.
  • Manage SharePoint uploads and weekly reports.
  • Record meeting minutes and photographs.
  • Support with drawings and report generation.
  • Complete subcontractor site inductions and manage health and safety protocols.
  • Prepare inventory reports.
  • Liaise with Utilities Coordinator for handovers.
  • Maintain and update CRM system.

The Candidate:

  • Minimum 4 years' experience in a Lead Administration role.
  • Strong organizational skills and attention to detail.
  • Proficiency in Microsoft Office Suite.
  • Excellent communication skills.
  • Ability to work independently and as part of a team.

Working with Cairn Homes:

At Cairn, we value our employees and offer above industry-standard remuneration with comprehensive benefits, including a competitive salary, bonus, pension, health insurance, professional development, and more.

Our purpose is to build sustainable communities where people thrive, creating connections and belonging for a better Ireland. When Cairn builds, it's Built For Good.

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