Operations Administrator

4 days ago

Maynooth, Co Kildare, Ireland Leinster Appointments Ltd Full time

Leinster Appointments is currently recruiting for an Operations Administrator in Co.
Kildare.
This is a permanent, full time role.
Salary up to €33,000 plus benefits (pension and health insurance) Fully office based Main duties: Process and secure approval for travel invoices, expenses, and timesheets, preparing invoicing packs for Finance.
Generate reports and align them with job numbers to support invoicing accuracy.
Maintain visa records, update the visa database, and liaise with service providers, consultants, government agencies, customers, and embassies.
Act as the main point of contact for travel, project briefings, operational processes, and procedures.
Maintain and update operations databases, personnel trackers, job schedules, travel logs, customer files, end-user files, feedback forms, and timesheets.
Develop and expand job briefings by using feedback and pre-brief information, ensuring these are logged in the database.
Support the smooth running of daily operations while adhering to company processes and continually identifying improvements.
Arrange travel for field personnel including flights, accommodation, and car hire in a timely and efficient manner.
Adapt quickly to last-minute changes and urgent travel requirements.
Record all travel details in the travel log and relevant databases.
Monitor passport renewals and assist with visa applications for assigned engineers and projects.
Main requirements: Third level qualification or equivalent experience.
Proactive self-starter who can take ownership and use initiative to make sound judgements and decisions autonomously.
Highly organised with excellent time management skills and the ability to juggle multiple tasks.
Excellent interpersonal and communication skills (both verbal and written), dedicated to providing the highest level of service.
Record of high achievement and delivery.
Must have excellent proficiency in Microsoft Office suite.

  • Office Administrator

    4 days ago

    Maynooth, Co Kildare, Ireland Green It Full time

    Green IT is a leading provider of sustainable IT solutions in Ireland.We specialise in professionally refurbished hardware, helping businesses reduce costs while minimising their environmental impact.As our business continues to grow, we are seeking a proactive and organised Office Administrator to support our operations at our Naas office.Key...

  • Production Administrator

    3 weeks ago

    Maynooth, Co Kildare, Ireland Dawn Meats Group Full time

    Overview Job Title: Production Administrator Reporting To: Production Manager Position type: Permanent Location: Kildare town Co. Kildare Role Summary: Dawn Meats currently has an opportunity for a Production Administrator to join our team in Kildare. The Production Administrator is responsible for acting as the primary liaison between the production line...

  • Production Administrator

    2 weeks ago

    Maynooth, Co Kildare, Ireland Dawn Meats Group Full time

    Overview Job Title: Production Administrator Reporting To: Production Manager Position type: Permanent Location: Kildare town Co.Kildare Role Summary: Dawn Meats currently has an opportunity for a Production Administrator to join our team in Kildare.The Production Administrator is responsible for acting as the primary liaison between the production line and...

  • Quality Administrator

    1 week ago

    Maynooth, Co Kildare, Ireland Design Build Search Full time

    OverviewQuality Administrator - Maynooth - Office based roleOur client is a well-established international design and construction contractor delivering complex, high-value projects across the UK, Ireland, and mainland Europe. Operating in sectors such as food production, pharmaceuticals, data centres, logistics, and advanced manufacturing, they are known...

  • Training Administrator

    3 weeks ago

    Maynooth, Co Kildare, Ireland Murphy International Limited Full time

    Contract Type: Fixed-term contract (Maternity Cover) Fixed Term Dates: October 2025 - July 2026 Job Location: Newbridge, Co. Kildare About Us: Murphy is a leading global, specialist engineering and construction company founded in 1951 that improves life by delivering world-class infrastructure. Operating in Ireland, the United Kingdom and North America, we...

  • Training Administrator

    1 week ago

    Maynooth, Co Kildare, Ireland Murphy International Limited Full time

    Contract Type: Fixed-term contract (Maternity Cover) Fixed Term Dates: October July 2026 Job Location: Newbridge, Co.Kildare About Us: Murphy is a leading global, specialist engineering and construction company founded in 1951 that improves life by delivering world-class infrastructure.Operating in Ireland, the United Kingdom and North America, we provide...

  • Administrative Officer II

    2 weeks ago

    Maynooth, Co Kildare, Ireland Maynooth University Full time

    OverviewThe Administrative Officer II role at Maynooth University within the Examinations & Assessment Office requires an experienced administrator to manage the tasks in a busy office and ensure internal deadlines are met. The role is diverse and challenging and involves operational, IT/systems and team management responsibilities. Reporting to the...

  • Office Administrator, Naas

    4 days ago

    Maynooth, Co Kildare, Ireland Leinster Appointments Full time

    Front of House & Office Administrator (12-Month Maternity Cover) Location: Naas, Contract: 12-month Fixed Term (Maternity Cover) Hours: Full-time, Monday to Friday Are you an organised, proactive, and personable professional with a passion for creating a welcoming and efficient office environment? Were looking for a Front of House & Office Administrator to...

  • Training Administrator

    2 weeks ago

    Maynooth, Co Kildare, Ireland Murphy Full time

    Contract Type: Fixed-term contract (Maternity Cover)Fixed Term Dates: October 2025 – July 2026Job Location: Newbridge, Co. KildareAbout UsMurphy is a leading global, specialist engineering and construction company founded in 1951 that improves life by delivering world-class infrastructure. Operating in Ireland, the United Kingdom and North America, we...

  • Service Administrator

    3 weeks ago

    Maynooth, Co Kildare, Ireland Leinster Appointments Full time

    Leinster Appointments is currently recruiting for a Service Administrator in Co. Kildare. Permanent, full time role. Hybrid after training period - 3 days at home Salary up to €40,000 40 hour working week Main duties: Prepare and process invoices and claim-related documentation. Achieve monthly invoicing targets in line with the training plan. Generate...