Associate & Senior Associates - Expense Management

1 week ago

County Dublin, Ireland The Panel Group Full time

We are working exclusively with a number of clients to source detail-oriented and highly motivated professionals to join their Expense Management team within the Fund Administration area at Associate and Senior Associate level.
These roles are responsible for the accurate processing, allocation, tracking, and reporting of fund-level expenses across a variety of fund structures (hedge, private equity, mutual, or ETFs depending on your client base).
Working closely with fund accountants, client service teams, and external stakeholders (e.g., auditors, investment managers), you will ensure expenses are processed in line with fund documentation, service agreements, regulatory guidelines, and industry best practices.
This is an excellent opportunity for individuals looking to deepen their understanding of fund operations and contribute to high-quality client service delivery.
The role Manage the daily processing and review of fund expenses including management fees, custody fees, audit, legal, and fund admin charges.
Ensure all expense allocations and accruals align with offering memoranda, LPAs, fee agreements, and service provider contracts.
Calculate and post monthly and quarterly accruals for fund expenses with supporting backup and justifications.
Work closely with fund accounting teams to ensure expense data is accurate and timely for NAV and financial statement preparation.
Track, validate, and process invoices from third-party service providers; liaise with vendors to resolve discrepancies.
Prepare expense reports for internal and external stakeholders; support client reporting and board packages with high-quality data and commentary.
Assist with internal and external audits, including preparation of workpapers, responding to queries, and supporting documentation.
Contribute to the development and refinement of processes, controls, and automation tools to improve operational efficiency and accuracy.
The candiate Bachelors degree in Accounting, Finance, or a related field; Associate: 13 years in fund accounting, expense managment or financial operations Senior Associate: 35 years in fund accounting, expense managment or financial operations Strong understanding of fund structures and expense components Proficient in Excel and comfortable working with large datasets; exposure to workflow or reporting tools is a plus Skills: expense fund administration Finance Funds payments Accounts

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