VP Central Expenses

2 weeks ago

Dublin, Dublin City, Ireland The Panel Full time

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Managing Partner, The Panel | Driving Inclusive Recruitment Excellence - specialist in executive recruitment c-suite, head of function (PCF & DP) &…

As the Vice President Central Expenses / Client Accounting, you will lead the firm's fund expense operations, overseeing the end-to-end process of budgeting, invoice processing, accrual management, and expense reporting for a diverse portfolio of funds. This is a highly visible role that requires strategic oversight, deep expertise in fund expense management, and a strong commitment to operational excellence and client service. You will manage a team of professionals, collaborate with internal and external stakeholders, and drive continuous improvements in expense-related workflows and controls. Candidates must be coming from a Fund Administration background.

  • Oversee the full lifecycle of fund expense processing, including budgeting, invoice approval, accruals, and payments.
  • Ensure timely and accurate payment processing and compliance with fund-level and regulatory requirements.
  • Manage complex vendor relationships and ensure service-level agreements are met.
  • Direct the preparation and review of fund-level budgets and forecasts in coordination with portfolio managers and other internal stakeholders.
  • Perform variance analysis between budgeted and actual expenses, and provide insights to senior management.
  • Develop tools and methodologies to improve budgeting accuracy and transparency
  • Establish and maintain strong internal controls around fund expense activities, including documentation, approval workflows, and reconciliation processes.
  • Ensure compliance with GAAP, fund prospectus guidelines, and regulatory standards.
  • Oversee audits and coordinate responses to auditors and regulators related to expense and client accounting.
  • Identify opportunities to enhance efficiency through automation and system improvements.
  • Lead or support the implementation of financial systems and workflow tools that support the expense function.
  • Serve as the primary point of contact for internal teams, fund administrators, and external auditors regarding expense-related matters.

The candidate

  • Degree qualified in Accounting, Finance or related area. Accounting qualification is desirable.
  • 10+ years of progressive experience in expense management or financial reporting/fund accounting (includes expense management)
  • Proven track record in managing and mentoring teams
  • Familiarity with workflow and automation tools for invoice and budget processing.
Seniority level
  • Seniority levelDirector
Employment type
  • Employment typeFull-time
Job function
  • Job functionFinance

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