Project Administrator

Found in: Talent IE C2 - 2 weeks ago

Cork, Ireland PM Group Global Full time
Overview

PM Group is a leading International engineering, architecture, project and construction management firm. With a network of offices in Europe, Asia and the US and a multi-discipline team of over 3,700 people, we deliver complex, capital projects in the life sciences, food and beverages, mission critical/ICT, advanced manufacturing, energy and environmental sectors.

Our Vision is to be a highly valued and creative delivery partner, building a more sustainable world with our clients. To do this our people are key and is where you can play a part. We are looking for an experienced Project Administrator to join our team - this is a 12 month contract role. We have a hybrid work pattern and the role is based at our Cork Office.


Responsibilities

In this role, you will have lots of variety, working with project teams in various disciplines and / or individual Managers. Outlined below are the types of activities you can expect to be involved in.

Compiling and sorting project reports and inputting data which requires high level efficiency in Excel. Formatting and preparing documents / presentations to support the clear dissemination and communication of project information both internally and in a project environment. Maintaining and uploading documents using our company Document Management System and Client platforms Provide diary management, accommodating changing requirements, updating contacts and maintaining action and contact registers across the full project including interfacing with the Client or when dealing with Senior Management. Planning and arranging meetings (daily, monthly and quarterly) and conference calls as directed by the Project Manager, Senior Manager or / and the Project Team, including all logistics involved. Responsible for the daily management and co-ordination of all activities on a busy Project or in line with the Project Teams Working with various disciplines within the Organisation and providing Admin Support where and when required Assisting the Administrative Team when required in all areas including reception and when any other duties that may arise.
Qualifications

To enjoy this role, you will already have experience of working in an administrative role; preferably, in a project environment with a minimum of 5 years’ experience (ideally). You will also have the following:-

Qualification in business, administration, marketing, graphic design or other related fields. Proactive approach – self-motivated, comfortable to work on own initiative and collaboratively works with others Positive attitude with a strong work ethic, strong organisational skills and keen attention to detail. Excellent interpersonal / communication skills – the ability to communicate effectively with Senior Management and External Bodies. Ability to handle confidential information with discretion and be adaptable to various competing demands. Computer literacy is essential. Proficiency in PowerPoint, Microsoft Word, Excel, Outlook, Teams, Visio and other Microsoft packages, and must be open to embracing new technology.

Why PM Group?

As an employee-owned company, we are inclusive, committed and driven. Corporate Responsibility and Sustainability are the heart of our new 2025 business strategy. 

Inclusion and Diversity are core to our culture and values. Wherever we work, we commit to a culture of mutual respect and belonging by building a truly inclusive workplace rich in diverse people, talents and ideas. Valuing the contributions of all our people and respecting individual differences will sustain our growth into the future.

PM Group is committed to ensuring our hiring process is fair and accessible to all and will provide candidates with disabilities with reasonable accommodations required to participate in the recruitment process. If you require any assistance in this regard, please let us know.

#LI-MC

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