Bursar/Finance & Facilities Manager
4 weeks ago
Our client, an Irish company based in Dublin, are seeking to recruit a Bursar/Finance & Facilities Manager . The successful candidate will work closely with the Board of Directors in a hands-on and rewarding role.
General Financial Administration:
- Overall Financial Oversight: Administer all financial transactions, maintain budgets, provide reports, manage payroll and treasury, oversee insurance, and supervise finance staff.
- Compliance and Reporting: Ensure financial practices align with relevant guidelines and laws; provide accurate, timely financial information; work with auditors.
- Advisory Role: Advise and assist management boards and sub-committees; attend relevant meetings and present reports.
- Operational Assistance: Support Principals in day-to-day financial management; ensure payments are approved, budget-compliant, and well-documented.
- Asset Management: Maintain an asset register and ensure financial governance and value for money through robust tendering processes and internal controls.
Day-to-day role includes:
- Budgets and accounts: Prepare annual budgets and regular management accounts
- Fees: invoice clients, manage fee collection.
- Payments and Payroll: Process payments and salaries, administer pension contributions.
- Fundraising and Accounting: Maintain fundraising records, ensure proper accounting practices, secure assets.
- Procurement and Compliance: Oversee purchasing, ensure adherence to policies, and undertake additional financial tasks as directed.
- Insurance: Ensuring the College is adequately insured and processing claims as required.
General Facilities Management:
- Building and Grounds Maintenance: Oversee the upkeep, security, and maintenance of buildings and grounds, including capital development projects and personnel.
- Operations and Health & Safety: Manage daily operations and services, ensure compliance with health and safety regulations.
- Contractors: Appoint and supervise contractors as necessary.
- Outsourcing: Review and supervise outsources services.
- Policy Development: Draft policies for board approval, maintain governance standards.
- Catering and Transport: Manage catering and transport services.
- Letting and Insurance: Administer property lettings and manage insurance.
- Safety and Maintenance: Supervise safety equipment, buildings, installations, and facilities.
- Cleaning: Ensuring people and processes are in place for cleaning the buildings and grounds.
Staffing and Development:
- Staff Supervision: Deploy, supervise, and appraise finance and facilities staff; provide necessary training.
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