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Cash Office

4 months ago

Dublin, Ireland Calor Full time

The Cash Office & Invoicing Supervisor will report to the Accounting Manager in Calor Gas's head office based on the Long Mile Road, Dublin 12.

This is a permanent full time role and will be office based.

The primary purpose of the role is to ensure prudent and necessary business decisions are made in a timely manner to ensure payment receipts are allocated correctly and manual invoices are sent promptly.

The Cash Office & Invoicing Supervisor will also act as a champion for the digitalisation of our Cylinder Dealer Network.

The Cash Office & Invoicing Supervisor has overall responsibility to provide support, direction and leadership to the Cash Office & Invoicing team while driving improvements in department procedures.

As part of the finance team at Calor you will have responsibility for the following:

• Lead, supervise and motivate a team of Cash Office & Invoicing Administrators (ROI & NI) conducting performance reviews and addressing training requirements

• Act as Dealer Handheld, MyCalorGas (MCG) and Retailers portal subject matter expert for the Finance department working closely with other Support teams to address issues as and when they arise

• Establish and regularly review best practice cash office and invoicing policies and procedures whilst collaborating closely with the credit control departments to ensure all forms of income receipts are promptly processed and allocated correctly

• Ensure P-Form requests are processed accurately and efficiently ensuring the correct VAT rates and information is recorded

• Ensure cross-training and annual leave cover is adequate within the team

• Establish and communicate department goals and KPIs to the team and relevant stakeholders

• Review all processes and procedures with the goal of moving the team to paperless

• Manage relationships with external agencies and service providers

• Effectively communicate with the wider Finance team to clarify/explain, resolve discrepancies and be a champion for and assist in implementing change

• Assist the accounting manager with ad-hoc Finance projects and departmental initiatives

Requirements

The ideal person for this role will have a high level of accounts receivable experience in a dynamic industry, with a demonstrable track record of having operated lead change for a vibrant organization.

• Minimum 5 years finance department experience within a multinational company

• Previous experience as a supervisor or team lead role is desirable

• Certificate in Credit Management or a Degree in Business Administration or equivalent is desirable. • Experience of working cross functionally and the ability to influence and impact key stakeholders

• Experience in MS Office applications; Qlikview, Business Central and CRM systems with very strong MS Excel skills

• Confident communication and negotiation skills – Must be professional yet assertive when required

• Strong prioritising skills with the ability to take on challenges as opportunities to find a better way

• Demonstrated high level of analytical thinking and a dynamic and hardworking personality

• Ability to work well in a fast paced environment and under pressure

• Proven people leadership; managing a high performing team and working as part of the larger Finance team.

Benefits

SHV Group is the largest dedicated global LPG distributor in the market.

Calor is part of the SHV Group, a family-owned Dutch multinational which operates on a networked basis, employing more than 60,000 people worldwide, operating in 27 countries and supplies LPG to tens of millions of customers worldwide.

Calor in Ireland employs over 320 employees across eight sites in Ireland and a further 230 indirectly.

Calor is a leading supplier and distributor of LPG (Liquefied Petroleum Gas) in Ireland; with over 80 years’ experience in the gas business, we pride ourselves on our unmatched expertise in the safe supply of butane and propane to our customers. We design and implement bulk and cylinder energy solutions for residential, industrial and commercial customers who want to enjoy everything that this exceptional energy source has to offer but are not on the natural gas pipeline.

Calor Gas is scheduled to be carbon neutral by 2035 and currently has a progressive plan to operate within a sustainable agenda.

Apart from competitive remuneration the successful candidate will enjoy pension/PRSA benefits, subsidized canteen, free parking, free company events & training opportunities.