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Office & Operations Manager

4 months ago

Dublin, Ireland Lex Consultancy Full time

This highly dynamic and innovative Tech Company is seeking a strategic and dynamic Office & Operations Manager to join their team.

As a new role within the company, this offers a unique opportunity to build and re-shape the physical hub operations function from the ground up. The purpose of this role is to deliver exceptional hub operations for the community, programmes and strategic partners.

Key Responsibilities

Oversee the performance and user experience of the physical space (both member and event spaces) at this company Identify areas for improvement while ensuring smooth processes Have a strong working relationship with the community and programme teams to ensure a world-class physical space experience Oversee a new reception role that acts as the first point of contact for user experience, security and administration Oversee a Facilities Manager and have ultimate responsibility for keeping the spaces up to standard Monitor and manage office budgets, including supplies, services, and facility costs Working with outside providers to ensuring they have a world-class AV in meeting rooms to facilitate hybrid working Provide operational support to community and programme leads to deliver relevant events in the hub Work to upgrade event spaces as relevant to ensure members, programmes and other events can be as user friendly, with the ability to be self-sufficient Manage the allocation of event spaces and the company calendar to avoid overlaps and resource stress to the space and user experience Manage the allocation of AV support for community, programme and strategic events Work with the CEO office, Finance team, Marketing team, Community team and programme teams to oversee a wide range of responsibilities related to the physical space, including projects to enhance the space, to thinking creativity about on-site messaging / branding Identify opportunities for improvement, refine back the policies, and implement best practices to further enhance the experience in the physical space while ensuring compliance with company guidelines and local regulations Assist senior leadership with contractor engagement and play a key operational role on renovation projects Monitor event operations to anticipate potential issues and implement proactive solutions Oversee daily office operations to ensure efficiency and productivity

Key skills and Requirements

4+ years of experience in an office management or administrative role, with proven event management experience Self-starter able to work independently and handle confidential information with discretion Strong organisational and multitasking skills with attention to detail Excellent communication and interpersonal skills Proficiency in Google Suite, project management tools and CRM tools Familiarity with office equipment, technology, and facilities management

Full-time, permanent and office-based role. Salary €55k-€65k plus bonus and an excellent benefits package

If you’re driven by the challenge of scaling a vibrant company and passionate about what you do then this could be the role for you.

To apply please email in your CV via the web link