Workplace Operations Assistant
2 months ago
This position is for a Front of House role and Office Management Support. The working hours are between 08:30 am - 12:30 pm Mon- Fri.
The right candidate will provide a customer focused service and to engender positive client and colleague relationships while demonstrating attention to detail and ownership of the processes relating to areas of responsibility.
Main Duties:
- To receive and welcome all visitors to the office, creating a favourable impression.
- To ensure office stocks are maintained.
- Adhere to and work in line with the company's security policy, e.g., registering all visitors & contractors.
- Arrange taxi bookings for clients and visitors.
- To manage the booking of on-site meeting rooms and any associated catering requests.
- Provide further support to external corporate events where feasible.
- Sort and distribute incoming mail within the business and between our offices, ensuring that outgoing mail/packages are prepared for courier collections, arranged as required.
- Manage planned preventative and reactive maintenance with sub-contractors to ensure the service provided is in line with full statutory compliance
- Liaise with building management company, as required.
- Work in line with the Client's environmental policy and targets, leading sustainability initiatives and events.
- Remain flexible in terms of out of hours emergency business support
- Produce monthly accounting reports as required.
- General Office Administration as needed.
- Assist in Workplace Operations Project work from time to time
Qualifications
- Excellent communication skills
- Fluent in English Language, both written and spoken
- Able to manage time effectively and manage conflicting priorities.
- Professional appearance at all times.
- Strong commitment to delivering exemplary customer service.
- Able to problem solve and to take appropriate decisions.
- Computer literate and able to use standard word processing and spread sheet software.
- Relevant professional qualifications or experience.
Additional Information
At Version 1, we believe in providing our employees with a comprehensive benefits package that prioritises their well-being, professional growth, and financial stability.
One of our standout advantages is the ability to work with a hybrid schedule along with business travel, allowing our employees to strike a balance between work and life. We also offer a range of tech-related benefits, including an innovative Tech Scheme to help keep our team members up-to-date with the latest technology.
We prioritise the health and safety of our employees, providing private medical and life insurance coverage, as well as free eye tests and contributions towards glasses. Our team members can also stay ahead of the curve with incentivized certifications and accreditations, including AWS, Microsoft, Oracle, and Red Hat.
Our employee-designed Profit Share scheme divides a portion of our company's profits each quarter among employees. We are dedicated to helping our employees reach their full potential, offering Pathways Career Development Quarterly, a programme designed to support professional growth.
-
Workplace Experience Generalist
1 month ago
Dublin, Ireland Procore Technologies Full timeJob DescriptionThe Workplace Experience Generalist supports Procore’s Workplace Experience team and employees at our Dublin office. Successful candidates will play a vital role in ensuring a positive and productive work environment. This role focuses on creating and aiding an exceptional workplace experience by supporting various administrative,...
-
Workplace Experience Coordinator
3 weeks ago
Dublin, Ireland Iconic Offices Full timeAbout Iconic Offices: Iconic Offices provides premium workspaces, business networks, and services in locations across Dublin. Founded and headquartered in Dublin, Iconic is home to over 65 staff and 2500 members nationally ranging from small businesses to non-profits and corporations. Established in 2013, our mission is to create the best flexible...
-
Global Workplace Experience Lead
6 months ago
Dublin, Ireland Personio Full timeThe Role: How you'll make an impact at Personio This position is office-based in one of the following locations: Dublin, London, Amsterdam, Berlin, Munich, Madrid, Barcelona, and New York. Bring your drive. Build our culture. When you join People, Workplace, & IT at Personio, you’re not just impacting the people experience at Personio –...
-
Senior Workplace Experience Coordinator
1 month ago
Dublin, Ireland Demonware Full timeJob Description: Your Mission The Dublin Workplace Experience Senior Coordinator reports directly to the Workplace Experience Manager based in Vancouver, Canada and must have the ability to work under pressure, demonstrate active listening and exhibit organizational skills as well as coordinate Demonware events in Dublin and partner with Shanghai....
-
Workplace Experience Coordinator
4 weeks ago
Dublin, Ireland Wix Full timeJob DescriptionJob DescriptionBoost employee morale and engagement through collaborative initiativesServe as the primary point of contact for employee workplace inquiries and concernsFoster the Wix Dublin culture through programs and activitiesCollaborate with internal communications to ensure consistent messagingManage company swag procurement,...
-
Workplace Experience Coordinator
3 weeks ago
Dublin, Ireland Wix Full timeJob DescriptionJob DescriptionBoost employee morale and engagement through collaborative initiativesServe as the primary point of contact for employee workplace inquiries and concernsFoster the Wix Dublin culture through programs and activitiesCollaborate with internal communications to ensure consistent messagingManage company swag procurement,...
-
Operations Assistant
6 months ago
Dublin, Ireland RCSI Full timePost Date : 14-Jun-2024Close Date : 30-Jun-2024 Job Title: Operations Assistant Reporting To: Head of School or nominee Location: 123 St Stephens Green, Dublin 2 School (or department): School of Nursing and Midwifery Contract type/duration: Maternity Leave Cover Closing date for applications: 30th June 2024 About the post: We are looking for a...
-
Permanent TSB | Digital Workplace Specialist
3 days ago
Dublin, Ireland Permanent TSB Full timePTSB is one of Ireland's leading retail and SME banks, with an innovative range of products and services powered through an evolving digital landscape, our focus is centred on ensuring we deliver what our customers, colleagues and communities need to be successful. To support and enable this transformation, an exciting opportunity has become available for a...
-
Senior Quality Specialist
5 months ago
Dublin, Ireland Endo Operations Limited Full timeDescription The Senior Quality Specialist, Quality Operations leads an individual system and assists in managing the Quality System functions for cGxP manufacturing and distribution activities from local and Third Party manufacturing facilities. Provides quality guidance on product transfers and validations and will ensure that all activities related...
-
Operations Assistant
2 months ago
Dublin, Ireland David Lloyd Clubs Full timeOperations Assistant - Dublin Would you like to join the largest Health and fitness operator in Europe whilst working alongside a proud team with the passion to serve? A career with David Lloyd Clubs as an Operations Assistant is hugely rewarding. We like to think we have the best environment, the best equipment and the best people. Alongside this we give...
-
Operations Assistant
2 months ago
Dublin, Ireland David Lloyd Clubs Full timeOperations Assistant - Dublin Would you like to join the largest Health and fitness operator in Europe whilst working alongside a proud team with the passion to serve? A career with David Lloyd Clubs as an Operations Assistant is hugely rewarding. We like to think we have the best environment, the best equipment and the best people. Alongside this we give...
-
Service Operative
3 months ago
Dublin, Ireland Grosvenor Full timePurpose:The primary purpose of the Services Operative role is to provide servicing and Logistics support to the field operational teams. The role reports into the Senior Procurement and Services Manager.About Us: Grosvenor is more than a workplace; it's a collaborative space for passionate and creative individuals to unite, grow, enjoy, and make a...
-
Dublin, Ireland Amazon Data Services Ireland Limited Full timeAt Amazon, we're working to be the most customer-centric company on earth! Amazon is a place where builders can build. We hire the world's brightest minds and offer them an environment in which they can invent and innovate to improve the experience for our customers. If you'd like to help us build a place where you can find and buy anything online, this is...
-
Operations Specialist
1 month ago
Dublin, Ireland Navro Full timeWe are looking for an Operations Specialist to join our fast-growing FinTech! We're looking for an enthusiastic and driven Operations Specialist to join our dynamic and growing team. At Navro, we value diversity and are committed to creating an environment where everyone feels supported and empowered to contribute their unique perspectives. Who we are...
-
Mechanical Operations Manager
3 weeks ago
Dublin, Ireland King and Moffatt Full timeJob DescriptionReporting to the Operations Director, the Mechanical Operations Manager has the responsibility for delivering a range of projects within their assigned region, ensuring that projects are delivered to the client in a safe manner and to the very highest standard.As the Mechanical Operations Manager, you would oversee all aspects of the project...
-
Accommodation Assistant
7 months ago
Dublin, Ireland Aspect Hotel Park West Full timePosition: Accommodation Assistants (Full or Part-Time hours available)Location: Aspect Hotel Park West, Dublin 12 Flexible Working Hours: 8am - 12pm, 9.30am-1.30pm, 1.30pm-4pm, etc (Offering flexible working hours to suit team members needs) Aspect Hotel Park West are currently recruiting for an Accommodation Assistant to join the team.The HotelAspect Hotel...
-
Security Operations Manager
7 months ago
Dublin, Ireland Alter Domus Full timeABOUT US We are Alter Domus. Meaning “The Other House” in Latin, Alter Domus is proud to be home to 85% of the top 30 asset managers in the alternatives industry, and more than 5,000 professionals across 23 countries. With a deep understanding of what it takes to succeed in alternatives, we believe in being different. Invest yourself in the...
-
Operational Development Manager
4 months ago
Dublin, Ireland Cardinal Health Full timeThe Operational Development Manager will lead efforts to align internal processes and ways of working within a large-scale ecommerce transformation program. This role focuses on identifying continuous improvement opportunities and implementing them in close cross-functional collaboration with UX, Product, Marketing Operations, and IT partners. The...
-
Operational Risk Associate, Dublin
7 months ago
Dublin, Ireland Lord, Abbett & Co. LLC Full timeThe Role Lord, Abbett & Co. LLC is looking to hire an Operational Risk Associate who will report to the Operational Risk Officer. The candidate is expected to have an analytical mind, a self-motivated attitude, enthusiasm to learn, and team-oriented mentality. This role will support the Designated Person for Fund Risk and Operational Risk in meeting...
-
Assistant Manager
1 month ago
Dublin, Ireland Hogs & Heifers Full timeAre you anexperiencedAssistant Restaurant Managerlooking to joinan award-winning team? If you enjoy being part of a highly motivated, professional, and friendly team then this is the role for you. This is a fun, fast paced restaurant. It is where creative, open-minded people thrive. You will get to work under great Managers with training and team at the...