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PA to CEO Ireland

3 months ago

Dublin Dublin Ireland Royal London Full time

Job Title: PA to Ireland CEO

Control Function: CF

Contract Type: 14-Month Fixed Term Contract

Location: St. Stephen's Green, Dublin 2

Working style: Hybrid

Closing date: 22nd August 2024

 

 

Royal London Ireland  is seeking applications for a highly organised and efficient PA to provide comprehensive administrative support to GEC member.  This role is being offered on 14-month contract and will be based in our Dublin office.

 

The ideal candidate will have excellent organisational skills, strong attention to detail, and the ability to handle multiple tasks simultaneously while maintaining a high level of professionalism.

 

In this role, you will be responsible for managing the executive's calendar, coordinating meetings and travel arrangements, and maintaining confidential files and records. You will also be required to prepare reports, draft correspondence, and handle any other administrative tasks as assigned. Additionally, you will need to exercise discretion and maintain confidentiality at all times.

 

We offer hybrid working in Royal London Ireland. As PA to the CEO there will be an ask for flexibility in relation to in-office days to mirror those of the CEO.

 

About the role

 

  • Organise and manage meetings (internal and external).
  • Make travel arrangements for Ireland CEO and team as required.  
  • Efficient and proactive management of CEO's diary - making best use of their time taking into account meeting preparation and paper review slots.
  • Ensure all relevant information and documentation is available and distributed in advance of meetings.
  • Act as key point of contact for CEO, liaising with internal and external stakeholders as required.
  • Take ownership of communications in the absence of the CEO using own knowledge or referring matters to members of the management team.
  • Support the wider Leadership Team with booking meetings/diary managements as required.
  • Minute-taking at meetings.

 

About you

 

  • IT literate with strong skills in Word, Excel, PowerPoint, and use of content management tools.
  • Internet savvy with an ability to perform business and technical research.
  • Previous PA experience at Board or Executive Support levels.
  • Excellent verbal and written communications skills.

 

About Royal London Ireland

 

Based in our city centre location on St Stephen's Green in Dublin 2,  Royal London Ireland  is a fully owned subsidiary of the Royal London Mutual Insurance Society Limited, the largest mutual life, pensions, and investment company in the UK. We are authorised by the Central Bank of Ireland and provide protection products through Financial Brokers across Ireland. Our excellent customer service and mutual mindset means we take a longer-term view and focus on providing best customer outcomes.

 

Our People Promise to our colleagues is that we will all work somewhere inclusive, responsible, enjoyable and fulfilling. This is underpinned by our Spirit of Royal London values; Empowered, Trustworthy, Collaborate, Achieve. 

 

We've always been proud to reward employees by offering great workplace benefits such as 28 days annual leave in addition to public holidays, up to 14% employer matching pension scheme contribution and a contribution to private medical insurance. You can see details of our benefits here - Our Benefits . Please note benefits for colleagues in the UK and Ireland may vary, please ask our team for details.

 

Inclusion, diversity and belonging 

 

We're an Inclusive employer. We celebrate and value different backgrounds and cultures across Royal London. Our diverse people and perspectives give us a range of skills which are recognised and respected - whatever their background. 

 

Central Bank of Ireland (CBI) Fitness & Probity Regime

 

Some of our roles are Control Functions (CF) as defined by the  Central Bank Reform Act 2010  (Sections 20 & 22) Regulations 2011. If a vacancy is for a CF, it will be indicated above. For CF roles, appointment will be conditional on Royal London Ireland being fully satisfied that the appointee meets the requirements as set out in the Fitness and Probity Standards 2014 issued by the CBI. In the case of proposed appointees to Pre-Approval Control Functions, this includes prior approval by the CBI of such appointments.