Senior Administrator

4 weeks ago

Dublin, Ireland Cpl Full time

Senior Admininstrator /Office Supervisor 

The Senior Admin role is critical to the success of Cordavis as we grow. We are looking for an individual who can represent the Cordavis culture as the first person external and internal visitors see when they arrive, while also ensuring that the office runs smoothly, and business objectives are met. This will include maintenance of the office facilities and equipment, procuring supplies, coordinating meetings and off-site planning and other general administrative duties. We are looking for a proactive, smart, polite, and friendly individual, who can support the Cordavis team and our partners when on-site.  


Job Responsibilities:

  • Supports company operations by maintaining office systems and processes.
  • Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
  • Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
  • Controlling correspondence, designing filing systems, reviewing, and approving supply requisitions, and assigning and monitoring clerical functions.
  • Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
  • Keeps management informed by reviewing and analyzing special reports; summarizing information; and identifying trends.
  • Supervise and Schedule office activities to meet operating requirements.
  • Determine, plan, and direct workflow.
  • Develop and monitor internal controls.
  • Analyse workflow issues and implement workable solutions.
  • Ensure adherence to quality standards.
  • Perform administrative support functions, such as data management, creating reports, drafting correspondence, and preparing basic financial accounts.
  • Develop effective working relationships with staff and stakeholders.
  • Provide necessary training, guidance, and motivation to staffs
  • Works with business clients and real estate services team to ensure real estate, mail services and space needs are met.
  • Oversight of contract suppliers and vendors including invoice tracking & review.
  • Reception duties, including greeting visitors, organising building passes, screening telephone calls when meetings are held on-site
  • Meeting room coordination â including catering / room arrangements. 
  • Arrange conference rooms, AV equipment, dial in numbers and videoconferencing facilities as required. 
  • Order and maintain stationery, and other general office supplies
  • Operates and maintains various office equipment inc. Printer, postal machine etc 
  • Maintains office files and records in accordance with internal procedures
  • Responsible for ensuring the business operates a safe and healthy working environment for all staff and contractors and for members of the public who visit its premises. 
  • Processing expense claims, ensuring that these comply with company policy.
  • Updating spreadsheets and Outlook with internal and external contacts
  • Assist with local onboarding, issue IT equipment, access card to new starters and organise Health and Safety Training.
  • IT set up and ordering new laptops
  • Managing and additional ad-hoc office projects as needed
  • Administrative support to the Executive Assistant 

What Weâre Looking For:

  • Good team player
  • Proactive self-starter
  • Flexibility to align with the business needs of the team as they evolve
  • Excellent organization and time management skills
  • Methodical, logical approach with good attention to detail
  • Ability to multi-task to perform effectively under pressure and to adapt to change 
  • Constant enthusiasm, can-do, and positive approach to tasks and situations, as well as requests for action outside the normal scope of duties. 
  • Forward-thinker 

Background Experience Desired:

  • Proven track record in effective communication and managing change and work processes
  • Minimum 3 years experience as office/facilities manager with administrative experience.
  • Proven track record in organizing and maintaining accurate office record systems.
  • Outstanding communication skills; fluent in written and spoken English.
  • Ability to effectively use and maintain office equipment 
  • Solid knowledge of Microsoft Office
  • Outstanding communication skills 

About Cordavis 

We supply safe, affordable medications to the U.S. market through our partnership with FDA-approved pharmaceutical manufacturers. Our top priority is to guarantee quality control and global supply chain continuity as we commercialize Cordavis branded products. 

We are committed to equal employment opportunities for employees and job applicants in compliance with applicable law and to an environment where employees are valued for their differences.

To learn more about how weâre driving outcomes and making healthcare work better, please visit us at cordavis.com. 


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