Payroll Administrator
7 days ago
Beauparc Fassaroe, County Wicklow, Ireland
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About The Role
Contracted Hours: 39 hours per week
- End-to-end processing of 4 Weekly Payrolls c.1,300 employees which includes but is not limited to:
- Download of weekly timesheets from Time and Attendance system and import of hours into Payroll system
- Download of RPN's from ROS
- Accurate update of employee records and permanent payments/deductions
- Manual adjustments/calculations and data entry into Payroll system
- Several checks performed to ensure accuracy and integrity of data before payslips are emailed to employees
- Upload of Payroll data and ERR to Revenue via ROS
- Creation and upload of bank file to on-line portal
- Creation of required Payroll reports and reconciliations including P30 return
- Assisting with the processing of 4 Monthly Payrolls c. 250 employees
- Ensure accurate administration, reconciliation and payment of all third-party payroll deductions and payments including Health Insurance, Pension, Christmas Savings, Sports & Social etc.
- Completion of forms and letters relating to Department of Social Protection applications, mortgage applications, confirmation of employment etc.
- Respond efficiently and professionally to queries received from employees and relevant stakeholders to the central Payroll Mailbox
- Maintain effective controls and procedures to ensure that the Company fulfils all legal, statutory and Revenue requirements
- Maintain accurate and up to date files and records ensuring confidentiality and audit trail
- Ensure compliance with Data Protection regulations
- End-to-end processing of 4 Weekly Payrolls c.1,300 employees which includes but is not limited to:
- Download of weekly timesheets from Time and Attendance system and import of hours into Payroll system
- Download of RPN's from ROS
- Accurate update of employee records and permanent payments/deductions
- Manual adjustments/calculations and data entry into Payroll system
- Several checks performed to ensure accuracy and integrity of data before payslips are emailed to employees
- Upload of Payroll data and ERR to Revenue via ROS
- Creation and upload of bank file to on-line portal
- Creation of required Payroll reports and reconciliations including P30 return
- Assisting with the processing of 4 Monthly Payrolls c. 250 employees
- Ensure accurate administration, reconciliation and payment of all third-party payroll deductions and payments including Health Insurance, Pension, Christmas Savings, Sports & Social etc.
- Completion of forms and letters relating to Department of Social Protection applications, mortgage applications, confirmation of employment etc.
- Respond efficiently and professionally to queries received from employees and relevant stakeholders to the central Payroll Mailbox
- Maintain effective controls and procedures to ensure that the Company fulfils all legal, statutory and Revenue requirements
- Maintain accurate and up to date files and records ensuring confidentiality and audit trail
- Ensure compliance with Data Protection regulations
- Manual calculations of payments and deductions
- Ad-hoc payroll analysis and reports as required by Payroll, HR or Finance
- Assist with Time and Attendance administration where required
- Involvement in cross-functional and cross-divisional project work as is relevant to the position and support in the delivery of key projects
- Looks for opportunities to improve processes that lead to increased accuracy and reduction of processing times
- Ability to quickly and effectively become familiar with our internal payroll platforms and procedures
- A keen willingness to learn new tasks, be open to change and demonstrate a high degree of flexibility and collaboration with various stakeholders
- Highly organised, detail-oriented, possessing the ability to effectively prioritise projects and deliverables whilst meeting deadlines set by the Payroll Team Lead and Payroll Manager
- A high level of personal drive and self-motivation with an ability to work on own initiative and part of a team
- Experience of working to tight deadlines and under pressure whilst maintaining a high level of accuracy
- Excellent attention to detail and an ability to analyse and interrogate high volumes of data as well as demonstrating an ability to focus on higher level overview
- A minimum of 2+ years' experience processing end-to-end high-volume payrolls with regular changes
- IPASS certified
- Knowledge of tax regulations and compliance
- Strong working knowledge of MS Office including intermediate to advanced Excel (vlookups and pivot tables)
- Experience of in-House Payroll systems essential (Quantum experience preferable)
- Time and Attendance system experience an advantage (TMS system experience preferable)
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