HR Administrator

1 week ago

Dublin, Dublin City, Ireland Irish College of GPs Full time

Job Title: HR Administrator  

Reporting to: HR Manager  

Base: 15 Hogan Place, Grand Canal Street Lower, Dublin, D02 FV56 / Hybrid Working

Contract type: Specific Purpose - covering Maternity Leave  

Duration: 12 months

Hours: Full time 35 hours per week, Monday to Friday

Closing Date: COB on Monday 31st March 2025

About the Irish College of GPs

The Irish College of GPs is the professional body for general practice in Ireland. The College was founded in 1984 and is the Postgraduate Training Body (PGTB) for general practice accredited by the Irish Medical Council. Our primary aim is to serve the patient and the general practitioner by encouraging and maintaining the highest standards of general practice. We are responsible for postgraduate education, training, and standards in general practice and advises Government and the health services in relation to General Practice.

The Irish College of GP's is an equal opportunities employer. We are committed to ensuring that all job applicants and employees receive equal treatment regardless of gender, civil status, family status, sexual orientation, religion, age, disability, race, membership of the Traveller community, or any other protected characteristic under Irish equality legislation. We are committed to making reasonable accommodations to enable applicants to participate in the job application and interview process. Please email hr@icgp.ie to discuss any accommodations required.

Job Purpose

We are seeking a detail-oriented and proactive HR Administrator to join our dynamic Human Resources team. The job holder will provide comprehensive administrative support across our various HR functions (i.e. recruitment & selection, HRIS, learning & development) ensuring the efficient operation of all HR processes and the maintenance of accurate employee records.

It is an ideal position for someone who is embarking on a career in HR and wishes to develop, practice and grow their HR management career in a well-established, dynamic, progressive HR department.  

Key result areas

1. Recruitment & Selection: Assist with all the recruitment and selection administration such as developing job descriptions, advertising the posts, responding to candidates, setting up and participating in interview panels, emailing the TI PPA (Thomas International Personality Assessments) invites, managing the HRIS (HRLocker) job slots, preparing contracts of employment, reference checking and other miscellaneous recruitment correspondence.  

2.  HRIS: Be the HR Locker 'super user' ensuring that all employee / candidate records are kept up to date and recorded where required to include all leave, and related records and paperwork.

3. HR Reports: Generate HR reports such as sick leave, annual leave, flexi time, attrition rates, length of service, gender, age profiles.

4. On Boarding: Organise, and where appropriate, deliver induction / on boarding training.  

5. Learning & Development: Administer all internal and external staff training e.g., booking venue, preparing courses, liaising with providers, post training review as required.

6. HR Policies: Assist with the ongoing development and improvement of HR policies and procedures and ensure the Employee Handbook / HR Intranet page are always kept up to date.

7. HR Initiatives: Proactively keep abreast of new HR initiatives in the sector and actively participate in the HR team activities. 

8.  HR Benefits: Assist the HR Manager with all administration relating to the Pension, PHI, Death in Service, Travel saver, and Bike to Work Schemes.

9. HR mailbox: Administer the HR mailbox and respond to all external and internal general HR enquiries in an efficient, timely and professional manner. 

10. Miscellaneous Activities: Work alongside the other HR team members and actively participate in all other HR projects

Person specification

The ideal candidate will have the following knowledge, skills, expertise and competencies:

Qualifications & experience

  • Relevant third level HRM qualification and circa 1 to 2 years' general HR experience in similar administration roles.  
  • Ideally, have experience working with an HRIS system such as HR Locker.
  • Must enjoy working in a busy, varied and dynamic environment that requires multi-tasking, dealing with a wide range of stakeholders and working to tight deadlines.

Technical competencies

  • Ideally have familiarity with HRIS systems and a high level of proficiency in IT, to include MS Office, (Outlook, Word, Excel spreadsheets and PowerPoint).

Behavioral competencies

  • Able to and at ease with handling sensitive and confidential information with discretion.
  • Proven attention to detail and at ease with managing a range of administrative tasks.
  • Proven strong communication, interpersonal and written skills
  • Strong organisational, interpersonal and team working skills.
  • Result focused, target driven and ambitious.
  • At ease with delivering presentations both remotely and in person.
  • Must be self-motivated and be able to work off your own initiative, have a curious mind, apply common sense and be proactive.
  • Comfortable learning and exploring new technologies, including the use of AI and willing to put forward suggestions in this regard.

Please note that communication in respect of this position will come from our recruitment platform Occupop so please review spam folders and settings to ensure that emails from Occupop will be delivered to your email address

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