Event Project Manager

4 weeks ago

Dublin, Ireland Wallace Myers International Full time

We are looking for a dedicated and dynamic individual to fill a dual role that combines responsibility for project managing the flagship event and supporting project management within the Finance team. This is an exciting opportunity for a professional passionate about event coordination, fundraising, and organisational impact, while also gaining exposure to financial project management.

Main Duties & Key Responsibilities

The Flagship Event Coordinator role is the primary focus of this position, with responsibilities covering the planning, promotion, and execution of this prestigious annual event and its associated activities. Additionally, the candidate will support finance-related projects working collaboratively with the Finance team to meet organisational goals.

Flagship Event Responsibilities:

The successful candidate will take sole responsibility for the management and delivery of the Flagship Event and its associated events, including sports tournaments.

Duties include:
  • Event Coordination: Oversee onsite management, communications, finances, and fundraising efforts. Serve as the central liaison with the Flagship Event organisation group, the Flagship Event Committee, sponsors, and the partner charities.
  • Promotions & Engagement: Engage with stakeholders, including participants, partners, and corporate sponsors. Manage digital communications, creating engaging content for social media platforms and newsletters. Develop online and print promotional materials, coordinating with design tools like Canva, MailChimp, and Hootsuite.
  • Participant & Sponsor Management: Coordinate individual and team registration using online systems. Build and maintain relationships with sponsors and key donors. Provide regular reports to the organising committee on registration, donations, and progress.
  • Event Management: Organise key events, including the event launch, the main event, and the cheque handover. Oversee supplier relationships and ensure smooth delivery of all logistical needs. Collaborate with organisers of supporting events, such as the Sporting Events.
Project Management Responsibilities

The candidate will provide project support to the Finance team, focusing on initiatives to improve processes and deliver organisational goals.

Responsibilities include:
  • Assisting with financial project plans, including timelines, budgets, and resource allocation.
  • Assisting with implementation of planned projects.
  • Monitoring and reporting on project progress and adjusting plans as necessary to meet deliverables.
  • Identifying and escalating risks to project success while contributing ideas for optimisation.
  • Participating in process analysis to improve workflow efficiency and compliance.

Note: Applicants should note that the above is a general guide to the role and is not an exhaustive description of the duties which are associated with the role or tasks which may be assigned to the role. Applicants should also note that additional duties may be assigned.

Knowledge & Skills Required
  • Experience: 3 years in event management or a similar role, with demonstrated project management exposure. Proficiency in social media marketing, using platforms like Hootsuite, MailChimp, Canva, and others.
  • Technical Skills: Knowledge of design tools like Adobe is advantageous. Competency in MS Office, especially Excel, and comfort handling figures. Project Management qualification is advantageous.
  • Soft Skills: Strong organisational, prioritisation, and multitasking abilities. Exceptional communication and interpersonal skills. Proactive, flexible, and able to work independently. Finance qualification or background is advantageous.
  • Other Attributes: Enthusiastic about community-focused initiatives and event fundraising. Confident in collaborating with cross-functional teams and external partners.
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