Learning & Participation Executive

1 week ago

Dublin, Dublin City, Ireland National Concert Hall Full time

Title of position: Learning & Participation Executive

Tenure:  Full time, permanent position

Reports to: L&P Manager

Employing Authority: National Concert Hall  

Location: Earlsfort Terrace, Saint Kevin's, Dublin, D02 N527

Organisation website: www.nch.ie

Role summary

The Learning & Participation (L&P) Executive provides key support to L&P Manager and Head of L&P and plays an important role in both the development and delivery of the expanding L&P programme.

Working as part of the L&P team, the L&P Executive role includes departmental administration, project and event management, and departmental planning. The L&P Executive supports the L&P functions within NCH to contribute to organisational targets and to implement the NCH's L&P activity.

This role will focus on L&P projects in the Music Students and Musicians work stream, though duties in other work streams may also be assigned as required. The role will also carry substantial administrative duties.

The Role

Key responsibilities

The role of L&P Executive is a key position in the L&P Team within the NCH and will be responsible for, but not limited to:

1.    Departmental Administration

  • Budget administration, invoicing, coordination of event feedback and evaluation systems, handling general enquiries, and dealing with day-to-day administrative duties.
  • The successful candidate will have excellent administrative capabilities, be highly organised, and will have a high degree of competency in relevant office IT systems.

2.    Project Management

  • The supervised management of certain agreed projects of a central importance to the L&P programme, the responsibility for which is commensurate with the level of seniority of the role.
  • This role will focus on projects in the Music Students and Musicians work stream, though projects in other work streams may also be assigned.
  • The successful candidate will have excellent attention to detail, a highly organised approach to their work, and the ability to balance multiple projects with competing deadlines. 

3.    Event Management

  • Liaising with artists and facilitators, internal operations and coordinating with other NCH departments, publicity coordination, and the running of events on the ground both at the NCH and offsite where appropriate.
  • Providing administrative support for the above.

4.    Departmental Planning

  • Contributing to programme planning with the Head of L&P and L&P Manager in line with departmental strategic objectives.

5.    Organisational Requirements

  • To work towards the achievement of the NCH's organisational goals.
  • To maintain the NCH's high standard of customer care across all areas of organisational activity.
  • To use IT and digital applications to service the post's administrative needs
  • To remain up to date with, and aware of, developments within the NCH and its work.
  • As the post requires handling, processing and recording of restricted information, confidentiality is required at all time.

The Person

Essential Requirements

The successful candidate must demonstrate evidence of:

  • Demonstrable administrative and office capabilities, including budget management.
  • Excellent written communications skills and interpersonal skills with the ability to develop strong relationships.
  • Understanding of the world of music, across a variety of genres.
  • Appreciation of the benefits of musical engagement for personal and societal development, particularly relating to music students and musicians.
  • A positive approach, and a commitment to upholding the NCH values of Respect, Integrity, Collaboration and Excellence.
  • Exceptional attention to detail in administrative and project management.
  • A self-starter, able to thrive in a demanding environment and foster cross-departmental collaboration with other NCH functions.
  • Strong problem-solving skills and an ability to overcome obstacles by seeking alternative solutions.
  • Proven abilities to develop administrative systems to improve office efficiency.
  • Excellent decision making and prioritisation capabilities.
  • A creative approach to the design and delivery of new projects and initiatives.
  • A 3rd level degree.

Desirable Requirements

The successful candidate may also demonstrate:

  • Experience working in the cultural sector, ideally with music.
  • Experience dealing with members of the public in an arts and culture, or services context.
  • An understanding of child protection legislation, and how it relates to the activities of the NCH.

This job description is a guide to broad areas of responsibility and accountability and should not be regarded as a comprehensive listing. The job description may be subject to review in the light of new structures or the changing needs of the NCH. 

Capability Framework

Candidates should demonstrate the ability to carry out successfully the duties of the role, as well as the behaviours, skills and knowledge required at Executive Officer grade. The capability framework for Executive Officer grade is available on https://publicjobs.ie/en/information-hub/capability-framework

Salary 

The Executive Officer (PPC) Grade salary scale applies (rates effective from 1st March 2025) as follows: 

€37,544 €39,465 €40,550 €42,667 €44,564 €46,400 €48,229 €50,019 €51,848 €53,670 €55,604 €56,900 €58,748* €60,610**

Subject to satisfactory performance, increments may be payable in line with current Government Policy. 

* After 3 years satisfactory service at the maximum **After 6 years satisfactory service at the maximum  

Starting Salary  

The successful candidate will be placed at the first point of the Executive Officer (PPC) scale (€37,544).  

HOW TO APPLY  

The National Concert Hall invites applications from suitably qualified candidates and will be undertaking a comprehensive recruitment process as part of this recruitment campaign.   Applications should be submitted online and must include:  

  1. A cover letter outlining why you wish to be considered for the role and why you believe your skills and experience meet the requirements of the role and; 
  2. A comprehensive CV clearly showing your relevant achievements and experience in your career to date. 

Only applications fully submitted online will be accepted into the campaign. 

Further information is available in the Candidate Information Booklet available at this link https://issuu.com/nationalconcerthall/docs/lp_exec_candidate_booklet_final

Closing Date 

Deadline for application: 12pm on the 14th April 2025

Applications will not be accepted after the closing date/time. 

An acknowledgement email will be issued for all applications received. 

At NCH we are proud to be an inclusive, equal opportunity workplace. We are committed to equal employment opportunities regardless of Gender, Civil Status, Family Status, Sexual Orientation, Religion, Age, Disability, Race, Membership of the Traveller Community or any other characteristic protected by the Equality Acts.  

We are committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, or have any questions regarding building access, please contact us on (01) 417 0077 

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