Legal Secretary Healthcare

3 weeks ago


Dublin, Dublin City, Ireland Reed Specialist Recruitment Limited Full time

Legal Secretary (Healthcare) - Dublin

International Firm

This role will initially be office-based, with an opportunity for hybrid working upon successful completion of a 6 month probationary period.

Profile

Key Responsibilities

  • Preparing correspondence and documents from digital dictation
  • Preparing briefs (hard and soft copies)
  • Issuing large documents such as briefs to Counsel and experts via One Drive
  • Creating, amending and formatting legal documents and templates with a high degree of accuracy
  • Updating the MI databases
  • File management, including both physical and electronic filing, scanning, photocopying and archiving
  • Liaising with experts and counsel
  • Arranging meetings/consultations
  • Diary management
  • Assist with expense claims
  • Booking of meeting rooms
  • Billing preparation and issuing bills to clients
  • Ad hoc administrative tasks
  • Debt collection
  • Booking travel

The Ideal Candidate

  • Proven experience of working as a Legal Secretary is essential
  • Strong dictation experience is highly desirable
  • A minimum of 60 wpm
  • Proficient use of Microsoft Word, Excel, PowerPoint, PDF Docs and One Drive
  • Strong attention to detail and accuracy is essential
  • Excellent administration skills
  • Ability to work on one's own initiative
  • Ability to draft correspondence when asked to do so
  • Excellent organisational skills
  • Ability to prioritise large workloads
  • Ability to turnaround tasks in a timely manner
  • Ability to multi-task and work to strict deadlines
  • Team orientated and collaborative with a flexible attitude
  • Professional telephone manner and excellent communication skills, both written and oral
  • The candidate should have a positive, helpful and cheerful attitude
  • Experience of preparing briefs
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