Office Administrator

1 week ago


Dublin, Dublin City, Ireland Sky Handling Partner Part time

Role: Responsible for the efficient system administration and stock management for our GSE Parts and Maintenance Department, General Company Stock Orders and Uniform processing.

Reporting to: GSE Management Team and Head of Human Resources

Main Tasks:

  • Data input to update Fleet Management System.
  • Extract system data on Ground Service Equipment for airline audits as required.
    • Assist with stock purchase, stock receipt and stock control and associated paperwork.
    • Assist with end of month reporting process.
    • Assist with AVP applications.
    • Plan and book vehicle NCT and CVRT's as required per maintained schedule.
    • Manage company post inbound and outbound, maintain franking machine balance.
    • Receive, Register, and Inform relevant personnel of deliveries.
    • Ensure the stock room area is managed and maintained in an orderly manner.
    • Responsible for the ordering and processing of stock received.
    • Maintain and manage third party contracts, including facilities contracts for example, water services, cleaning services, tea/coffee suppliers.
    • Book Duty Travel and Accommodation as required.
    • Manage stationary orders and maintain stock.
    • Communicate with the Finance Department regarding Purchase Order requests an delivery dockets.
    • Provide costing & stock reports when necessary.
    • Manage the uniform supply process with current suppliers including raising purchase orders with Finance then to ensure the regulation, control and delivery of uniforms to all staff.
    • Liaise with suppliers and negotiate preferential prices in consultation with the relevant Manager.
    • Source suppliers and create preferred supplier lists as required.
    • Ensure all items ordered are received and follow up with suppliers regarding any outstanding items.
    • Maintain stock control and conduct regular inventories.
    • Other duties will be assigned from time to time.

Requirements

Key Performance Indicators:

  • Excellent organisational skills.
  • Efficient and self-motivated.
  • Strong communication skills.
  • PC Literate, Microsoft Office Skills Essential
  • The ability to prioritise workload

Benefits

Contract Type - Part-time, Fixed Term contract (end date 31st October 2025) Possibility of this being extended

Salary: DOE


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