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Dublin, Dublin City, Ireland Greenman Full timeAbout UsGreenman Investments ("Greenman") is an authorised Alternative Investment Fund Manager (AIFM). Our funds exclusively invest in German food dominated retail parks and food retail warehouses. Greenman's largest Fund – Greenman OPEN, with an AUM of over €1 billion is Germany's largest food dominated Real Estate Fund.The RoleThis role is responsible...
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Dublin, Dublin City, Ireland Greenman Full timeAbout UsGreenman Investments ("Greenman") is an authorised Alternative Investment Fund Manager (AIFM). Our funds exclusively invest in German food dominated retail parks and food retail warehouses. Greenman's largest Fund – Greenman OPEN, with an AUM of over €1 billion is Germany's largest food dominated Real Estate Fund.The RoleThis role is responsible...
Office Administrator
2 weeks ago
About UsGreenman Investments ("Greenman") is an authorised Alternative Investment Fund Manager (AIFM).
Our funds exclusively invest in German food dominated retail parks and food retail warehouses.
Greenman's largest Fund – Greenman OPEN, with an AUM of over €1 billion is Germany's largest food dominated Real Estate Fund.The RoleThis role is responsible for overseeing the reception, office organization, and administrative tasks to ensure smooth daily operations.Main ResponsibilitiesReceptionFirst point of contact for phone calls.
Answer all calls in a courteous manner, either forwarding onto the right contact or taking messages.Meet and greet brokers, clients, and visitors to the office.Manage inbound and outbound post including logging of post received, scanning of post for the various departments, arranging for registered post and couriers.Decorate the reception and office for Christmas and events.Running errands and shopping when required.Office Organisation:Organise and schedule meetings in the office when required for external clients and internal teams.Ensure the kitchen areas, office rooms and toilets are all stocked with necessary items e.g., handwashes, hand sanitizer etc.Ensure the snack cupboard is stocked.Ensure the stationary cupboard is stocked and all stationery supplies are in order and fully stocked.Ensure all food supplies are appropriately handled and stocked, e.g., milk, coffee, snacks etc.Review suppliers on an ongoing basis and always see where money can be saved, or supply processes improved.Liaise with IT regarding printers, IT in the office, internet, phones to ensure the smooth running of the same.Liaise and organise maintenance for the organisation and presentation of the office, e.g., fix broken items, ensure everything is working.Organise the presentation/ filing/ storage of information in the office, utilising office space.Liaise with the office cleaner/ cleaning company when necessary.Office/HR AdministrationOversee & coordinate all office administration procedures (include ISO records)Help in assisting with record keeping of Annual leave/Sick leaveDemonstrate the broker portal to brokers.Assist brokers with portal queries.Assist the distribution team and fund services team with broker packs, subscriptions, and administrative duties.Working on administrative projects as assigned by teams that may include data integrity, data cleansing, data input etc.Any other ad-hoc duties as assigned.Travel BookingsManaging the booking and coordination of travel for employee and broker trips to include booking flights, online check-ins, hotels, car rentals, flight transfers, restaurants, and any other trip details.EventsAssisting the Marketing & Technology department with client and employee events.Assisting the HR department with employee events.Liaise with external clients/ suppliers as required to organise and assist in organising events.The PersonEducationQualification in office administration or a related field an advantage.Experience2+ years of experience in a similar positionExperience and proficiency in Microsoft Office/ Email/ CRM systemsAbilitiesExcellent organisation skillsExcellent customer service skillsExcellent telephone mannerBenefitsCompetitive remuneration and bonuses,Development opportunities – support for further education and training,Pension contributionInternal career progression – we value our employees and promote from within the company – over 60% of our senior management team were appointed this way.Opportunities to travel to our European offices,Amazing parties and events,Discretionary days at Christmas.Salary: Dependent on experience + Bonus.Contract: Indefinite
