Assistant Company Secretary

4 weeks ago

Dublin, Ireland The Law Debenture Group Full time

About LawDeb

Law Debenture is an Investment Trust supported by a wholly owned professional services business. LawDeb is an unusual and exciting proposition; on a day–to-day basis we are nimble, ambitious and small enough to know everyone by name, whilst also benefiting from the profile and credibility of a listed business. This is thanks to our 132-year-old FTSE250 investment trust and our fast-growing independent professional services business of over 300 colleagues across 6 business lines.

At LawDeb, doing work that has a positive impact is important to us. We need the very best people to be the custodians of our business for the next stage of our proud history and growth. We’re ambitious to innovate, collaborate and push forward in providing peace of mind and excellence for our clients and each other.

We’re on a journey to shape a culture we’re all proud to be part of. One where everyone feels trusted, supported and empowered to own their success. Working at LawDeb, you will have access to our enviable network of clients and innovative projects, as well as brilliant colleagues to learn from and collaborate with.


Role Overview

To provide company secretarial support to our internal and external clients and to proactively contribute to the commercial success of our business. To train as a Chartered Secretary by completing the Chartered Governance Qualifying Programme.

As part of our close-knit team you will gain experience in board meeting preparation and minute taking responsibilities, statutory and regulatory compliance, and governance best practice.

With guidance, you will carry out your duties in a professional manner and in accordance with policies and procedures, legal/regulatory requirements, service levels and company standards to meet with business expectations, with the support of other members of the team, when required.


Key Responsibilities

  1. Preparing and filing of annual returns with the Companies Registration Office
  2. Preparing board and shareholder packs and advising on procedures surrounding meetings under the Act
  3. Maintaining and updating statutory registers and minute books
  4. Assisting clients with their compliance requirements under the beneficial ownership regulations
  5. Preparing and filing of documentation relating to company incorporations, change of name applications, business name registrations, re-registrations and all areas of post incorporation compliance
  6. Attendance at board meetings and minute-taking
  7. Assisting with the notarisation and apostilling of documentation
  8. Liaising with and advising clients and colleagues in matters of company law and provision of support to the members of the company secretarial department to complete their daily workflow
  9. Drafting documents and resolutions following firm precedents
  10. Manage registered office post
  11. Assist with client onboarding including collating Anti-Money Laundering Documentation and checks
  12. Assist with billing and following up payment of fees outstanding
  13. Other administrative tasks and ad hoc projects as requested/ required from time to time

Knowledge, Skills And Experience

  • Recognised degree (preferably 2:1 or above) or equivalent qualification
  • Solid IT skills
  • Enjoys working as part of a team
  • Excellent verbal and written communication skills
  • Proactive and flexible approach to workload
  • Organised, ability to handle conflicting deadlines
  • Ability to remain calm under pressure
  • High level of accuracy, good attention to detail
  • Business and commercial awareness
  • Creative approach to problem solving
  • A positive attitude, the ability to take ownership and responsibility for the completion of tasks and the ability to take and demonstrate initiative

Your Reward

  • Competitive salary with annual review and performance bonus scheme
  • Generous pension contribution
  • Full healthcare cover
  • Life assurance
  • Hybrid working after probation

Things To Note

People who thrive at LawDeb make the most of this foundation to grow themselves, help us improve and have fun playing their part in building the culture that’s fueling our growth.

LawDeb hires people based on personal merit and qualifications regardless of age, disability, gender, gender identity, gender expression, race, religion or belief, sexual orientation, socioeconomic background, or any other protected attribute. We celebrate the diversity of our colleagues and provide an inclusive environment so you can bring your true self to work. We recognise that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success.

Here’s the legal bit, please note that we have a thorough referencing process, which includes credit and criminal record checks.

If you’d like to find out more about LawDeb and our open vacancies, please contact our careers team on careers@lawdeb.com.

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