Assistant Company Secretary

1 day ago

Dublin, Dublin City, Ireland Brown Brothers Harriman & Co. Full time
Assistant Company Secretary

Brown Brothers Harriman & Co. Dublin, Ireland

At BBH, Partnership is more than a form of ownership-it's our approach to business and relationships. We know that supporting your professional and personal goals is the best way to help our clients and advance our business. We take that responsibility seriously. With a 200-year legacy and a shared passion for what's next, this is the right place to build a fulfilling career.

Join us as an Assistant Company Secretary, Office of the General Counsel (OGC).

The Company Secretarial Assistant, OGC, provides an excellent opportunity to join BBH's Corporate Secretarial team, which is part of BBH's Office of the General Counsel. The role shall report to the Managing Director, Corporate Secretary/Senior Counsel, who is based in New York, NY. BBH operates a strict hybrid work policy, requiring staff to work three days in the office/two remote each week.

The Assistant Company Secretary provides governance and administrative support to the Corporate Secretary, Board of Directors, and executive leadership. This role ensures compliance with corporate regulations and facilitates board meetings, as well as assisting the Corporate Secretary in maintaining the integrity of the Firm's legal-entity governance framework and operating subsidiaries (located across the Americas, Europe, and Asia). The Corporate Secretary's team works very closely with the firm's Partners and independent non-executive and executive directors, and demands the highest standards of professionalism, discretion, and attention to detail. The OGC is a friendly and supportive, yet high-functioning department. If you are seeking to advance in your corporate governance/legal compliance career, within a professional, corporate setting, we would love to hear from you.

Responsibilities of the role shall include:

  • Assist in organizing and coordinating board and committee meetings, including preparing agendas, materials, and minutes.
  • Ensure the timely distribution of board documents and resolutions.
  • Maintain accurate records of board/board committee decisions and corporate actions.
  • Assist in ensuring compliance with corporate governance regulations, securities laws, and company policies.
  • Support the preparation and filing of regulatory documents with relevant authorities.
  • Monitor corporate governance trends and recommend best practices.
  • Maintain corporate records, including board minutes, resolutions, policies, and legal documents.
  • Oversee document retention policies and ensure secure storage of sensitive materials.
  • Provide executive support to the Corporate Secretary and assist with scheduling and correspondence.
  • Assist with drafting legal documents and corporate reports.
  • Support corporate governance initiatives, risk management programs, and development of policies and procedures.
  • Review and enhance the electronic filing system and input information into entity database.
  • Facilitate the annual review and updating of Inter-Company Service Agreements.
  • Compile and updating Board and Committee meeting packages, using Board Portal software.
  • Maintain subsidiary authorized signatory lists.
  • Respond to requests from internal partners including Internal Audit, Compliance, Finance, Risk, Compliance, and H.R.

Skills/Qualifications:

  • 3+ years' work experience in a corporate governance, legal administration, or similar role (preferably either law firm or financial services industry).
  • Bachelor's degree required. Governance Professional qualification, JD, LLB or LLM preferred.
  • Strong knowledge of corporate laws, governance principles, and regulatory requirements.
  • Well-organized, with a high attention to detail.
  • Proactive; able to work off own initiative; multi-tasking skills.
  • Excellent organizational, communication, literary and multi-tasking skills.
  • A positive "can-do" approach.
  • Aptitude for technology, including proficiency in Microsoft Office Suite; experience working with Board Management Software a plus.
  • Strong sense of professionalism and discretion, business ethics and willingness to step in and assist other members of the team/take on ad-hoc projects as required.

We value diverse experiences. We value diverse experiences and transferrable skillsets. If your career hasn't followed a traditional path, includes alternative experiences, or doesn't meet every qualification or skill listed in the job description, please do go ahead and apply.

About BBH:
Brown Brothers Harriman (BBH) is a premier global financial services firm, known for premium service, specialist expertise, technology solutions and partnership approach to client management. Across Investor Services and Capital Partners, we work with an enviable roster of sophisticated clients who make BBH their first call when they are tackling their hardest challenges. Delivering for our clients and each other energizes us.

We believe that how we do our work is just as important as what we do. We are relentless problem solvers who know our best ideas come from collective debate and development-so we are never possessive about our ideas. Every day we come together as a diverse community of smart and caring people to deliver exceptional service and expert advice-creating success that lasts. No matter where you sit in the organization, everyone is empowered to contribute their ideas. BBHers can pick up the phone and call any colleague, and they are happy to help. Expanding your impact beyond your daily role is part of how we operate as trusted partners to one another.

We believe stability is a competitive advantage, but being stable means having the knowledge, skill, and discipline to evolve, often-pushing the boundaries of innovation. As a private partnership, every investment we make is in the relationships, technologies, products and development we believe are in the long-term interests of our clients and our people. Our long-tenured leaders are experts in their areas and are actively involved in the day-to day business, taking the time to provide guidance and mentoring to build the next generation of BBHers. Because we know, our success begins with yours.

Go to BBH.com to learn more about our rewards and benefits, philanthropy, approach to sustainability or how we support you to thrive personally, physically and financially.

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