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Company Secretary Assistant Professional

1 week ago

Dublin, Dublin City, Ireland XL CATLIN Full time
Job Summary

We are seeking an experienced Company Secretary Assistant to join our team at AXA XL in Dublin. This is a great opportunity for someone who wants to continue their company secretarial career, providing a wide range of experience and board-level interaction.

About the Role

The successful candidate will provide company secretarial and corporate support to the Company at its headquarters in Dublin. The role involves supporting the Company Secretarial Team in delivering efficient and effective company secretarial services to the Board of Directors and sub-committees of a regulated high-impact insurance company with global operations.

  • Assist in minute taking and preparation for Board and committee meetings.
  • Support the collection, collation, upload, and distribution of Board and committee papers using Diligent (company secretarial system).
  • Assist with the coordination of Board meetings and committee meetings and the development of a company secretarial reporting calendar.
Key Responsibilities

The key responsibilities of this role include:

  • Providing administrative support to the Company Secretarial Team.
  • Assisting with the maintenance of statutory registers, minute books, and other corporate records.
  • Coordinating the certification, notarization, and apostilling of Company documents for international use.
  • Liaising with functions/units within the Company to ensure the efficient provision of information and keeping check on information flow.