HR & Recruitment Administrator

4 weeks ago

Dublin, Ireland TN Ireland Full time

Trinity Care is a dynamic fast-paced organisation in the Healthcare Sector. We are looking to recruit a strong HR & Recruitment Administrator with the ability to work under the direction of the HR team to support the HR function and our 12 Nursing Homes around Ireland.

There will be a requirement to travel to our Nursing homes within the group from time to time. The successful candidate should possess a full clean driving license.

KEY RESPONSIBILITIES

Working with the HR team to ensure an effective administrative service is provided to the Trinity Care homes.

HR Administration DutiesRecruitment & Onboarding
  1. Creating and upkeep of a catalogue of Job Descriptions for the various roles in the organisation. Posting jobs as and when required.
  2. Work closely with our Talent Acquisition specialist to help screen CVs and arrange interviews for various vacant roles throughout the company.
  3. Support the onboarding process of new staff which includes work permit applications, garda vetting, obtaining relevant compliance paperwork from new hires, and any other associated duties. Reference Checking new hires.
Compliance, File Generation & Maintenance
  1. Create new employee files ensuring all standards are met in line with HIQA requirements. Handover completed file to homes when new starter arrives.
  2. Monitor Visa/Work Permits across all homes reminding HR admins to ensure every staff member has a valid visa or permit.
  3. Work with the HR admins in the homes to ensure all aspects of compliance requirements are up to date. This may require occasional review of employee files in the homes and chasing up documentation requirements.
  4. Ensure all relevant overseas documentation is received on time prior to the candidate arriving into the country and pass all necessary information over to the Home Administrators. Support overseas staff with finding accommodation upon arrival to Ireland.
Training Support
  1. Work with the HR admins in the homes to ensure all required trainings are up to date.
  2. Assist admins with scheduling of training between homes.
Payroll Support
  1. Understand and support the payroll process in the homes to act as a backup for annual leave purposes.
  2. Work with admins in the homes on collating various KPIs and information as required for the HR Director.
  3. Monthly reporting for the Management team meetings on various HR related information.
Other Support
  1. Support investigation meetings, provide template letters to Directors of Nursing and Assistant Director of Nursing, type minutes of HR meetings, and other general administrative support as required.

Various other administrative duties as assigned by the HR Director. The above is a general overview of the duties; however, it is not an exhaustive list.

Qualifications/Skills
  1. Prior experience as a HR Administrator is a must. CIPD qualification is an advantage but not essential.
  2. Strong interviewing skills.
  3. Experience in a Nursing Home or similar environment would be a distinct advantage but not essential.
  4. Ideal candidate must have the ability to multi-task, excellent time management skills, and work in a fast-paced environment.
  5. Strong Computer/IT skills, ability to adapt easily to new systems.
  6. Excellent planning and organizational skills.
  7. Well-developed interpersonal and communication skills.
  8. Full clean driving license is required for the role as some travel to Trinity Care homes may be required.
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