Training Administrator

4 weeks ago

clare claremorrisswinford municipal district ireland Eflexes Full time

We currently have an exceptional opportunity for Training Administrator with a multinational aviation client based in Shannon, Co. Clare. The position requires a highly motivated and ambitious individual who is looking to work in a challenging, fast-paced, rewarding environment. The responsibilities of the role are varied and require the successful candidate to be a versatile individual with strong multi-tasking and problem-solving skills and have proven experience of working across different projects.

Reporting to the Training Manager, the position will be offered on an initial 9-month contract, with significant opportunity to extend for the right candidate.

The main duties and responsibilities of this role will be to coordinate and support the day-to-day running of the Training Department.

Key Responsibilities:

  1. Input and update training documentation (soft and hard copy as required) on ERP to include the use of Codes, Course Descriptions, Durations, etc. for both permanent and contract staff.
  2. Ensure the relevant training database is up to date, accurate, and with the relevant supporting documentation scanned and attached to the training class record.
  3. Support training with strategic projects for employee development and engagement.
  4. Willingness to engage with IT systems and reports as part of daily duties.
  5. Assist with department queries & reports.
  6. Support companywide training strategies where appropriate.
  7. Provide support in organizing onsite training programmes and assist with preparing training materials within the training department.
  8. Schedule, order, and track all training courses in consultation with the training manager.
  9. Monitor mandatory training to ensure compliance.
  10. Monitor and report employee and contractor recurrent training requirements.
  11. Advise the training manager in instances where mandatory training is expiring or has expired.
  12. Assist with training needs assessment.
  13. Generate memos for allowances, licence refunds, etc.
  14. Engage with external providers in sourcing and scheduling of external training courses which may take place in-house or externally.
  15. Manage the raising and payment of purchase orders.
  16. Update the Competency and Versatility system for all employees.
  17. Assist with training logistics and prepare weekly reports.
  18. Undertake such other duties as may be reasonably required by the training manager.
  19. Report any anomalies in the training records to the training manager.
  20. Assist with the apprenticeship/traineeship recruitment process when required.
  21. Generate course certificates as and when required.
  22. Assist with flight/accommodation bookings for those attending external training.
  23. Where appropriate, create or build process improvement initiatives.
  24. Address training queries as they arise from individuals or departments.
  25. Responsible for stationary orders for Training.
  26. Assist with other relevant training tasks or duties, as and when required by the company.

As with the nature of the role, duties may change on a temporary or permanent basis subject to the needs of the company.

Candidate Profile:

  1. The ideal candidate will be an outgoing, hardworking, and personable individual with a Can-Do attitude.
  2. Willingness to learn and take on new challenges.
  3. A minimum of 2 years' experience preferably working in administration.
  4. Strong IT skills and experience including Word, Excel, SAP ideally.
  5. Demonstrate energy and enthusiasm in previous roles and personal interactions.
  6. Excellent organisational and communication skills.
  7. Experience of prioritising workload, time management, and dealing with conflicting priorities.
  8. Highly ambitious to learn, grow, and develop your career.

Skills:
Microsoft Suite, SAP, Office Administration, Reporting, Training

Benefits:
Parking, Paid Holidays

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