Clerical Administrator

6 days ago

Maynooth, Co Kildare, Ireland Kare Full time

Clerical Administrator (Grade IV) - Young Adults Team

Permanent Contract

28 hours per week

Johnstown, Co. Kildare

Clerical Grade IV Salary Scale DOE: Point 1 €28,204 to Max Point 13 €42,214 (pro-rated)

 The Young Adults team is an inter-disciplinary team that provides clinical supports to young adults upon leaving school. The teams current base is in Johnstown Village, Co. Kildare. This role will form part of the Young Adults team, providing administrative support to the clinicians and the team manager.

Responsibilities

      Provide comprehensive administrative support to the team

      Ensure information management systems are in place and manage information received

      Stock take and ordering of supplies needed for the team.

      Manage referrals, reports, and create electronic referrals for the team on the clinical information database.

      Run excel based reports from the  clinical information database and other records which inform KPI's

      Attend meetings to record minutes and manage the preparation of the agenda.

      Responsibility for overseeing the time management system in place for the team.

      Reception duties - take responsibility for managing the admin email, and main phone line for the team, respond to general queries, book meeting rooms and deal with local requests.

Essential Criteria:

      A recognised and relevant secretarial/administration qualification.

      A minimum of 2 years working in an administrative role.

      Advanced Microsoft Office Skills, i.e., Word, Excel, Outlook, PowerPoint and Teams.

      Excellent organisational, communication, telephone and interpersonal skills.

      Previous experience of IT/Database systems

      Can demonstrate an ability to deal professional with relevant stakeholders.

      Ability to work as part of a team.

      Good problem-solving skills with the ability to effectively manage multiple tasks/projects and set priorities.

      Good understanding of GDPR and emphasis on confidentiality.

      A Full Irish Drivers Licence and access to own vehicle

      Eligibility to Work in Ireland

Desirable Criteria:

      Experience using a time management system

      Experience working in the healthcare/disability sector.

      Experience using a client information database system

Benefits

      Paid Maternity/Paternity Leave (subject to service)

      Rewarding work with flexible hours

      Employee Assistance Programme

      Contributory Pension Plan

      Optional Salary Protection Plan

      Personal Development, Professional Growth and Career Progression

A detailed Job Description is available on request. Informal enquires to Audrey Collins. Salary is paid in accordance with the Department of Health Consolidated Salary Scales - Clerical Grade IV €28,204-€42,214 (pro-rated for a 28-hour week) depending on experience and budget approval. The successful candidate will be required to provide satisfactory references and Garda Vetting and overseas police vetting, where applicable.

How to Apply

Please submit your current CV and cover letter, outlining your suitability for the role.

Closing date for applications is Monday the 8th of April 2025.

About Kare

Kare is an innovative and progressive voluntary organisation, committed to providing an individualised service based on best practice to over 400 children and adults with intellectual disabilities and their families. Since 1967 Kare has developed and grown to provide a full range of high-quality services in Mid/South Kildare, East Offaly, and West Wicklow. Kare is an Equal Opportunities Employer committed to staff training and development. Our Values: Respect, Rights, Collaboration, Quality, Person Centred

Visit our website: Home | Kare

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