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Office Manager/Receptionist

1 month ago

Dublin, Dublin City, Ireland Tbwa ChiatDay Inc Full time

The Office Manager/Receptionist will ensure the smooth operation of Teneo Ireland's office environment, providing exceptional administrative support and ensuring an outstanding experience for clients, staff, and visitors. We are looking for a detail-oriented professional with a demonstrated history of managing a dynamic, high-paced office, organising client and internal events, and utilizing MS Office Suite at an advanced level.

The Office Manager will be part of a team that looks after the overall office management and day to day administrative support for the wider team. The candidate will be expected to work in close collaboration with the Teneo Ireland team, and will also be responsible for building working relationships with their peers across our client organisations as well as the wider Teneo network.

We're looking for someone who values the energy and opportunities of an in-office role. This position is full-time, 5 days per week, in our Dublin office where you'll have the opportunity to work closely with talented colleagues and contribute to a vibrant, engaging workplace culture.

Key Responsibilities

Office Management

  • Oversee the daily operations of the office to maintain an organised, efficient, and welcoming environment.
  • Manage office supplies, including stock control and budget adherence.
  • Ensure compliance with health and safety standards, acting as a point of contact for security and fire safety.
  • Liaise with external service providers and building management as needed.
  • Support IT equipment management and liaise with centralised IT teams for troubleshooting and onboarding requirements.
  • Support our People Operations team with our onboarding processes, ensuring new hires have access to necessary equipment and resources.

Reception Duties

  • Greet clients, staff, and visitors, ensuring a professional and welcoming experience.
  • Manage incoming and outgoing mail, phone calls, and general inquiries.
  • Schedule and maintain meeting room bookings, ensuring spaces are well-prepared and equipped.
  • Set-up of meeting rooms for external meetings.

Event Coordination

  • Organise and coordinate client and internal events, including venue booking, liaising with suppliers, and coordinating logistics.
  • Ensure events run seamlessly, meeting both client and company expectations.

Administrative Support

  • Prepare presentations, reports, and documents as required.
  • Manage and process office-related expenses in coordination with the Finance team.
  • Maintain contact databases and CRM tools for client and office records.

Skills and Experience

  • Has at least three years' prior experience as an office manager.
  • Proven experience in a similar role within a fast-paced, multicultural environment.
  • Demonstrated history of managing a busy office and coordinating high-profile events.
  • Proficient in MS Office Suite (Word, Excel, PowerPoint) at an advanced level.
  • Exceptional attention to detail and organizational skills.
  • Ability to manage multiple projects simultaneously and meet deadlines.
  • Strong interpersonal and communication skills, with a professional demeanour.
  • Proactive, flexible, and solution-oriented mindset.
  • Self-starter with the ability to work autonomously and collaboratively within a team.

What Teneo Offers

At Teneo, we are deeply committed to supporting your professional development and advancing your career. We don't just offer the opportunity to work with Ireland's most influential organisations; we provide a comprehensive support system to ensure your career progression matches your ambition. Through our Talent Manager model, you'll receive invaluable guidance from experienced professionals who have a wealth of knowledge to share. We also believe in empowering you to steer your own career trajectory, offering formal education resources in essential consultancy skillsets, ensuring you have the tools to excel in today's dynamic business landscape.

What sets Teneo apart is our commitment to your growth and, as a global consultancy, the unrivalled opportunities we provide. Additionally, being part of our global network means you'll have the chance to collaborate with offices worldwide, working with some of the world's largest and most influential organisations.

We have nurtured a culture that fosters professional development in a structured and stimulating atmosphere. We believe in supporting one another and our team at Teneo Ireland is composed of highly talented and committed individuals. The employee benefits on offer at Teneo Ireland include:

Time off

  • 25 days annual leave.

Health and wellness

  • Health Insurance contribution.
  • Access to our Employee Assistance Program for you and your family.
  • Benefit in Kind reimbursement for gym, fitness classes, sports clubs' memberships.
  • Competitive base salary with annual salary reviews.
  • Fully subsidised life insurance via a group scheme.

Travel

  • Bike to Work.

Learning and development opportunities

  • Company CSR program.
  • Fully subsidised access to our online learning program.

About Teneo

Teneo is the global CEO advisory firm. We partner with our clients globally to do great things for a better future.

Drawing upon our global team and expansive network of senior advisors, we provide advisory services across our five business segments on a stand-alone or fully integrated basis to help our clients solve complex business challenges. Our clients include a significant number of the Fortune 100 and FTSE 100, as well as other corporations, financial institutions, and organizations.

Our full range of advisory services includes strategic communications, investor relations, financial transactions and restructuring, management consulting, physical and cyber risk, organizational design, board and executive search, geopolitics and government affairs, corporate governance, ESG and DE&I.

The firm has more than 1,500 employees located in 40+ offices around the world.

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