Project Support Executive

3 weeks ago

Dublin, Dublin City, Ireland spectrum Ltd. Full time

Spectrum.Life is a Mental Health, Wellbeing and Digital Health Innovator, delivering solutions for the Corporate, Insurance and Education Sectors. We support 2,500+ companies in their health and wellness strategies - looking after the mental health and wellbeing needs of over 4,000,000 users.

We are a healthcare company first. We focus on clinical efficacy and outcomes as our prime responsibility. We do this by providing or enabling best-in-class services, delivered by fully accredited, experienced professionals through our in-house built technology.

Our mission is to save and change as many lives as possible. We do this by Engaging and Empowering members to Transform their health and wellbeing.

ROLE BRIEF

are seeking a proactive and detail-oriented Project Administrator to join our team. The Project Administrator will play a crucial role in supporting programme/project managers in the successful execution of various projects within the organisation. The ideal candidate will possess excellent organisational and communication skills, and a passion for driving projects to completion efficiently and effectively.

RESPONSIBILITIES:

  • Project Coordination: Assist project managers in coordinating project activities, including scheduling meetings, preparing agendas, and maintaining project documentation.
  • Administrative Support: Provide administrative support to project teams, such as managing calendars, arranging travel, processing expenses, and handling correspondence.
  • Documentation Management: Maintain project documentation, including project plans, status reports, meeting minutes, and action items, ensuring accuracy and completeness.
  • Communication: Facilitate communication among project stakeholders, both internally and externally, ensuring timely dissemination of information and resolution of issues.
  • Resource Management: Assist in resource allocation and tracking, including monitoring project budgets, tracking expenses, and coordinating procurement of necessary resources.
  • Risk and Issue Tracking: Identify and track project risks and issues, escalating to project managers as needed and assisting in developing mitigation strategies.
  • Quality Assurance: Support quality assurance processes by assisting in the review and validation of project deliverables to ensure compliance with project requirements and standards.
  • Meeting Facilitation: Coordinate project meetings, workshops, and presentations, including scheduling, agenda preparation, and logistics management.
  • Team Collaboration: Foster a collaborative team environment by promoting open communication, sharing best practices, and supporting team members as needed.
  • Continuous Improvement: Contribute to the continuous improvement of project management processes and tools by providing feedback, suggesting enhancements, and participating in process improvement initiatives.

REQUIREMENTS:

  • Educated to bachelor's degree level.
  • 2+ years proven experience in project coordination or administrative support, preferably in a mid-size high growth company or similar environment.
  • Excellent organisational and time management skills, with the ability to prioritise tasks and manage multiple projects simultaneously.
  • Strong attention to detail and accuracy in work output.
  • Exceptional communication skills, both verbal and written, with the ability to interact effectively with stakeholders at all levels.
  • Proficiency in project management tools and software, such as or similar.
  • Ability to work independently and as part of a collaborative team.
  • Strong problem-solving skills and a proactive approach to addressing challenges.
  • Flexibility and adaptability to changing priorities and deadlines.
  • Experience working in a healthcare environment an advantage.

WHAT ARE THE BENEFITS OF WORKING AT SPECTRUM.LIFE?

  • Full time permanent contract
  • Competitive salary (Dependent on experience).
  • In-office, remote or hybrid working options
  • 25 days annual leave
  • 24/7 EAP and a wide range of health and wellbeing supports
  • Extensive list of employee perks and benefits


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