Assistant Facilities Manager

1 month ago


Dublin, Dublin City, Ireland CBRE Full time
Assistant Facilities ManagerJob ID: 165493

Posted: 17-May-2024

Service Line: GWS Segment

Role Type: Full-time

Areas of Interest: Facilities Management

Location(s): Dublin - Dublin - Ireland

Responsible for the day-to-day management of all services for the client buildings, ensuring that all vendor service levels are maintained and that KPI targets are met.

Role Summary:
  • Ensure all vendors deliver services as per contract
  • Resolve any supplier issues directly with vendors
  • Responsible for client presentation areas
  • Schedule Monthly meetings with the client team to discuss, review, and manage vendor service levels
  • Notate and report all findings in a monthly report
  • Raise Purchase Orders, process, and endorse client invoicing
  • Ensure a working escalation process is in place and establish a rota for call outs
  • When required, escalate any emergencies connected with facilities or equipment
  • Co-ordinate vendor access with assistance from client security team
  • Ensure office equipment is in working order and has sufficient supplies
  • Conduct office inspections, recording any faults
  • Carry out cleaning audits in conjunction with the cleaning Vendor
  • Assist in keeping FM Location Operational Manual and Playbooks up to date
  • Maintain a professional and courteous working relationship with Landlords and representatives
  • Responsible for the continual development of the FMC
  • Ensure all kitchens are fully stocked with provisions and identify any shortfalls
  • Establish targets and training for the FMC
  • Ensure vendors' passes are returned to client and NDA's are completed and filed
  • Manage client expectations regarding event cover and specific requirements
  • Identify service shortfalls and bring them to the attention of the CBRE leadership team
  • Ensure all PPM's are carried out as scheduled
  • Manage the outsourced postal service; Manage the courier service and relationship for the client
Experience Required:
  • Strong experience in an FM or related services environment
  • Good knowledge of Facilities Management SLA's / KPI's
  • Experience in dealing with suppliers / contractors
  • PC literate – Microsoft suite
  • Good understanding of FM service contracts and negotiations
  • Strong communicator with confident oral and written skills
  • Good administration skills with an eye for detail
  • Strong customer service ethic
  • Team player mind-set
  • Ability to work to pressured deadlines and take on challenges when required

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)


  • Facilities Manager

    2 weeks ago


    Dublin, Dublin City, Ireland Sensori Facilities Management Ltd Full time

    We are currently recruiting for a Facilities Manager to join our Maintenance Division. The successful candidate will enjoy a proactive and varied role responsible for managing all aspects of key client accounts. The Facilities Manager will be responsible for the delivery of hard services in line with SLAs for multiple clients across a number of IFM sites...


  • Dublin, Dublin City, Ireland Sensori Facilities Management Ltd Full time

    We are currently recruiting for a Healthcare Facilities Manager to join our Maintenance Division. The successful candidate will enjoy a proactive and varied role responsible for managing all aspects of key client accounts in the healthcare sector. The Facilities Manager will be responsible for the delivery of hard services in line with SLAs to a small number...

  • Facilities Assistant

    2 weeks ago


    Dublin, Dublin City, Ireland Recruit Island Full time

    Closing Date: 5.00pm on Monday 24 th June 2024Grade: Clerical OfficerDirectorate: Corporate OperationsHIQA is recruiting a Facilities Assistant for its Corporate Operations Directorate.The primary purpose of this role is to perform daily operational facilities related tasks. The Facilities Assistant will support the Facilities Manager in delivering a high...

  • Facilities Manager

    2 weeks ago


    Dublin, Dublin City, Ireland Apleona HSG Facility Management Full time

    Advert Text Overall Purpose of the JobTo take the lead in providing Facilities Management on the premises. Reporting to the Contracts Manager you will assist and take ownership in providing facilities management & facilities related projects including moves management, space planning, administration, financial control, logistics, H&S, energy management of...

  • Facilities Manager

    2 weeks ago


    Dublin, Dublin City, Ireland Irishmuseums Full time

    The National Museum of Ireland (NMI) is seeking applications from suitable candidates to fill the post of Facilities Manager (Higher Executive Officer) in the National Museum of Ireland – Decorative Arts & History, Collins Barracks, Benburb Street, Dublin 7.The Facilities & Security Department has a key role with regard to the safeguarding of NMI...

  • Facilities Manager

    2 weeks ago


    Dublin, Dublin City, Ireland Apleona UK Full time

    The details for the selected vacancy are shown below. Advert Title Facilities Manager - Dublin, Ireland Advert Text Position Title: Facilities ManagerLocation: Multi-SiteReportingto:Contract ManagerOverall Purpose of the Job To take the lead in providing Facilities Management on the client premises. Reporting to the ContractsManager you will assist and take...

  • Facilities Manager

    2 weeks ago


    Dublin, Dublin City, Ireland Mitie Full time

    Facilities ManagerTeam Operations | Contract type Full Time Permanent About Mitie Mitie provides a wide range of facilities management (FM) services across Ireland, Europe, and the UK. These are delivered as integrated FM contracts, in bundles or as single services, depending on client requirements. Our service areas include technical services, energy and...

  • Facilities Manager

    2 weeks ago


    Dublin, Dublin City, Ireland Museum Full time

    Current: Facilities Manager (Higher Executive Officer)Facilities Manager (Higher Executive Officer)Decorative Arts & HistoryCompany:NMI The National Museum of Ireland (NMI) is seeking applications from suitable candidates to fill the post of Facilities Manager (Higher Executive Officer) in the National Museum of Ireland – Decorative Arts & History,...

  • Facilities Manager

    2 weeks ago


    Dublin, Dublin City, Ireland Sodexo Group Full time

    As a Facilities Operations Manager at Sodexo on site at Grangegorman TU Dublin University Campus you are a natural leader and a champion for driving the highest standards.Grangegorman campus is home for up to ten thousand students undertaking their studies and as part of our operational team, you will be providing key systems support in the operation across...


  • Dublin, Dublin City, Ireland Aramark Full time

    Job DescriptionWe're looking for a Technical Operative to support maintenance systems in a high-end facility. This role involves planned, predictive, and corrective work on the building's plant and equipment to extend their lifespan. You'll assist the Estate Manager in managing the FM function. Responsibilities will include:Carrying out preventive,...

  • Facilities Manager

    1 month ago


    Dublin, Dublin City, Ireland Lex Consultancy Full time

    Our client is one of the leading commercial property companies in Ireland, currently seeking a Facilities Manager to join their team. This role involves overseeing common areas in high-end PRS Developments. This position offers a diverse range of responsibilities, including management of various common areas such as office spaces, gyms, tenant lounges,...

  • Facilities Manager

    4 weeks ago


    Dublin, Dublin City, Ireland Lex Consultancy Full time

    Our client is one of the leading commercial property companies in Ireland, currently seeking a Facilities Manager to join their team. This role involves overseeing common areas in high-end PRS Developments. This position offers a diverse range of responsibilities, including management of various common areas such as office spaces, gyms, tenant lounges,...

  • Facilities Manager

    2 weeks ago


    Dublin, Dublin City, Ireland Savills Full time

    The Role / Location Based on site at The Cornerstone, the most prestigious residential development in Stillorgan, Savills have an exciting opening for a Facilities Manager to oversee the overall facilities onsite at this exclusive development. The main function of this role is to provide facilities management services supporting the central Residential...


  • Dublin, Dublin City, Ireland Matrix Recruitment Group Full time

    What you need to know.Our client, a leading plastic manufacturer is seeking a Facilities and Environmental Manager in Co. Westmeath to join their global organisation. This is a full time, permanent position. The Facilities and Environmental position involves supervising the enhancement, upkeep, and functioning of the plants' auxiliary equipment, structures,...

  • Facilities Manager

    2 weeks ago


    Dublin, Dublin City, Ireland Savills Full time

    The Role / LocationWe are currently looking for a Facilities Manager with strong leadership abilities, capable of motivating and influencing others while building and strengthening key relationships. This position focuses on driving development and growth within a mixed portfolio, leading operational excellence and best business practices to optimize service...

  • Facilities Manager

    2 weeks ago


    Dublin, Dublin City, Ireland JLL Full time

    Role Summary The Facilities Manager is responsible for overseeing all aspects of soft and hard services, for all official buildings and staff residential properties covered by the post. The Facilities Manager will be the local point of contact for the client and will work closely with them to understand needs and proactively flex the service to meet...

  • Facilities Manager

    2 weeks ago


    Dublin, Dublin City, Ireland Cpl Healthcare Full time

    JO Facilities Manager North DublinCpl are delighted to be asked to support the Dublin Cemeteries Trust Group with the search, selection, and recruitment for a key new hire as "Heritage and Facilities Project Manager into them.Dublin Cemeteries Trust | Funeral Services & Genealogy - Dublin Cemeteries Trust )This is a full-time opportunity, you will be...


  • Dublin, Dublin City, Ireland Smyth Recruitment Full time

    Due to growth, our client based in the Dublin 2 area is currently looking for a Facilities Coordinator for an immediate start. The job in a nutshell : Working closely with the Facilities Manager and client, you will be required to assist in the management of the facilities function at different sites. You will be responsible to ensure the general...


  • Dublin, Dublin City, Ireland JLL Full time

    Role:Assisting in managing JLL contractors on site to ensure they exceed the contractual SLATracking and resolving all facilities activities and requests promptlyProviding timely reports to keep the Client and IFM Operations Manager updated on projects and office movesOverseeing day-to-day maintenance operations, including grounds maintenance and...


  • Dublin, Dublin City, Ireland Aramark Full time

    Job DescriptionWe are seeking a Technical Operative to directly support facilities maintenance systems in a multi-let high end scheme. It involves planned, predictive and corrective work routines and repairs to prolong the useful life of the building's essential plant and equipment. The role will support the Estate Manager in the overall management and...