Facilities Manager

2 weeks ago

Dublin, Dublin City, Ireland Apleona UK Full time

The details for the selected vacancy are shown below.

  • Advert Title Facilities Manager - Dublin, Ireland
  • Advert Text Position Title: Facilities ManagerLocation: Multi-SiteReportingto:Contract ManagerOverall Purpose of the Job To take the lead in providing Facilities Management on the client premises. Reporting to the ContractsManager you will assist and take ownership in providing facilities management & facilities relatedprojects including moves management, space planning, administration, financial control, logistics, H&S,energy management of the highest quality, enabling the business to carry out their business activitiesin a safe comfortable, productive and cost effective environment. Main Duties and Responsibilities
    • Providing timely reports to the client & Contracts Manager that will ensure they are updated on allprojects and office moves on site
    • Maintain auditable records for all in-house and outsourced PPM activities and ensure all documentsare filed in an orderly fashion.
    • Assist with managing the operational direction of outsourced resources, including qualityperformance, employed in the design, installation and operation of building, engineering and FMservices
    • Ensuring all facilities activities and requests are tracked and resolved in timely manner in line withthe helpdesk SLA. Ensuring that feedback is provided on each issue
    • Periodic reporting to the client (Monthly, Weekly Adhoc)
    • Constantly identifying and creating ways to improve efficiency across all facilities related services
    • Ensuring all assets is added into WFM in line with Apleona requirements
    • Take on adhoc projects from time to time as deemed necessary by theContracts Manager
    Essential Duties and Responsibilities include the following.Other duties may beassigned:
    • Management of a multi-site TFM (Total Facilities Management) contract in South Dublin
    • Site based on client side HQ with regular site visits required
    • Management of contractual documents and KPIs to ensure our risk is minimised and profit ismaximised
    • Effective sourcing and utilisation of materials and subcontractors.
    • Ensuring PPM schedule is delivered effectively and remedial works actioned.
    • Management of direct report staff; Security and Cleaners (including Time Management System)
    • Formulation & management of budgets for all contracts under their control to ensure that costcontrol is effective in ensuring that financial objectives are met
    • Promote and deliver the aims of the Company to meet or exceed the quality levels and customersupport objectives central to the Company's core business
    • Ensure that control measures are in place to ensure that safe working environments exist toprovide subcontractors with the facilities required to carry out functions without interruption tothe Company's business
    • Manage all aspects for contract under their control. Ensure that all mechanical and electricalequipment is maintained in accordance with each site's specific requirements and thenecessary regulatory requirements
    • Provide guidance to each client as and when required
    • Ensure that all service streams are managed in line with the SLA
    • Provide guidance on energy management to client as and when required with a view tominimising costs and increasing efficiencies
    • Establish and manage quality measures and procedures in conjunction with the Company toenable two-way communication, ensuring feedback and continuous improvement is achieved
    • Overall budgetary responsibility for contract and services under their control including billing
    • Manage cost control and review costs with the objective of reducing subcontractor costs
    • Develop and deliver Service Level Agreements for client and sub-contractor contract undertheir control
    • Measure and monitor the effectiveness of the service delivery against agreed Service LevelAgreements to ensure deductions are kept to a minimum
    • Facilitate and manage training requirements to ensure that staff are fully trained in all aspectsof the service provision
    • Ensure that all HR policies and procedures are complied with for the team
    • Prepare monthly report for all services covered under contract
    • Administer formal management and reporting procedures
    • Ensure safe systems of work are in place for all operations by managing and addressing theHealth & Safety requirements of each function
    • Ensure compliance with all statutory and company procedures
    • Suggest and implement improvements and innovations in service delivery
    • Provide support to the commercial functions of the business as required including assistancewith any labour or subcontractor elements during the tendering process
    • Client satisfaction
    • Management of project works
    • Monitoring the quality of the work carried out by the workforce through random audits and theongoing review of breakdowns
    • Conduct regular site audits to ensure that the specified standard of work is maintained and allsite logs and documentation are kept up to date
    • The timely and accurate production of all client reporting requirements including the design andgeneration of any bespoke reporting that supports intercompany relationships and has thepotential to further develop the contract base
    • Take full responsibility for all health and safety issues for service streams for which he/she isresponsible
    • Take on adhoc duties as assigned to you by the Account Manager
    Person Specification
    • Understanding of mechanical and electrical building engineering services, their design,operation and maintenance
    • Understanding of human resource management and being part of a team
    • Understanding of the facilities related services
    • Understanding of financial budgeting, management and control techniques
    • Working knowledge of service provision contracts and contract administration procedures
    • Local building, fire and safety codes
    • Excellent customer service skill
    • Excellent communication skills
    • Eagerness to learn and progress
    • Self-starter
    Qualifications and Experience
    • Previous experience working in a facilities environment
    • Excellent pc skills, including Word/ Excel/ PowerPoint and project
    • Suitable experience in Health and safety, and environmental issues
    Job Ref #J-18808-Ljbffr

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