Higher Executive Officer – Procurement Manager

Found in: beBee jobs IE - 2 weeks ago

Dublin, Dublin City, Ireland Cpl Full time

About Coimisiún na Meán

Coimisiún na Meán has been established further to the provisions of the Online Safety and Media Regulation Act 2022 ("OSMR Act 2022"). The OSMR Act 2022 was enacted on 10 December 2022. The OSMR Act 2022 amended the Broadcasting Act 2009 to establish Coimisiún na Meán and dissolve the Broadcasting Authority of Ireland ("BAI").

In addition to undertaking the functions of the BAI as the regulator for broadcasting in Ireland, Coimisiún na Meán is to establish a regulatory framework for online safety, update the regulation of television broadcasting and audiovisual on-demand services, and transpose the revised Audiovisual Media Services Directive into Irish law.

Mission

Our mission is to ensure a thriving, diverse and safe online and media landscape. This means a mix of different voices, opinions and sources of news available over the air and online. It means children and all of us being protected from harmful content.

Role Mission​

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The Procurement Manager (HEO) is a middle management position within Coimisiún na Meán and is responsible for implementing procurement policy and strategy to ensure compliance with public procurement rules. The Procurement Manager is also responsible for planning, managing and coordinating purchasing activities across the organisation and for ensuring that procurement transactions and decisions are fair, equitable and provide value for money. ​

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The Procurement Manager will be the primary point of contact and liaison with all functions within an Coimisiún for all operational matters relating to procurement and contract management. ​

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Role Purpose​

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The list of duties specified below is not intended to be exclusive or restrictive and duties may be added or withdrawn. The successful candidate will be an adept Procurement Manager with a proven track record of professional and successfully negotiated outcomes in the area of public procurement.​

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Key Responsibilities

· Ensuring that procurement transactions and decisions are fair, equitable and provide value for money, and that decisions made and actions taken can be justified;

· Developing, managing and implementing the Coimisiún na Meán Procurement Policy, template contracts, terms and conditions, and related procurement documentation and templates;

· Monitoring spend and procurement activity within the organisation;

· Managing all tender processes, including development of specification in consultation with purchaser; publication of notice; responding to queries from potential suppliers; assessment of submissions; drawing up and providing feedback to suppliers; and execution of contract;

· Negotiating and agreeing contracts, and contract variations with external suppliers;​

· Building and maintaining good working relationships with new and existing suppliers;

· Monitoring the quality of service provided by suppliers;

· Bringing tender outcomes to Authority for ratification as appropriate;

· Preparation for audit, implementation of audit recommendations and ensuring level of compliance is identified as satisfactory;​

· Providing quality control, procurement advice and support to staff and management;

· Managing the implementation of appropriate governance, risk management, change management and audit controls on procurement activities ensuring that value for money is achieved;​

· Managing and implementing of the Corporate Procurement Plan/Register;

· Supporting the design, development and implementation of a procurement strategy and plan for CnaM;​

· Working cross-functionally to support the design and ongoing management of CnaM's procurement processes;​

· Liaising with the learning and development team to ensure appropriate Procurement updates and training are provided to all staff and that skills needed to ensure that organisation can deliver high quality and responsive Procurement services are in place. ​

About you

Experience, Skills, Knowledge and Qualifications

Essential Criteria​

· At least 3 years' experience in an equivalent procurement role in a public sector environment, leading delivery of a high volume of national and European tenders;​

· Proven track record of professional and successfully negotiated outcomes in the area of public procurement;​

· Experience of engaging with the Office of Public Procurement and e-tenders;​

· Strong, efficient and methodical work methods with the ability to handle multiple tasks in a fast-paced environment;​

· Proficient in Microsoft packages, databases and SharePoint;​

· Excellent communication skills, both verbal and written but with particular emphasis on written communication;​

· Previous experience of applying stringent compliance standards at all stages of public procurement processes, and managing the development, execution and documentation of tender processes;​

· Previous experience in drafting and delivering feedback to and engaging with tenderers;​

· Detailed knowledge of Public Procurement rules;​

· Previous experience of drafting, negotiating, executing and managing contracts. ​

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Desirable Criteria​

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· Hold or be working towards certification in a Public Procurement ​

· A relevant third level qualification in purchasing management or an associated field

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The above is intended as a guide to the general range of duties and is intended to be neither definitive nor restrictive and is subject to review.​

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Application Process

If you are interested in applying for this position, please submit:


• A CV and a letter/personal statement (i.e., no more than 2/3 pages) outlining why you believe your skills, experience and values meet the requirements of the position via our careers microsite


• If you have any queries, please contact

Closing Date: 3 PM on 11th April 2024

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