Senior HR Advisor, Ireland

Senior HR Advisor, Ireland

Requisition ID: 202369

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

Purpose

The Senior HR Advisor provides proactive and responsive advisory and administration support for the HR Team and business client groups in Dublin (Circa 150 employees).

Accountabilities

The position will be responsible for (but not limited to):

Employee Lifecycle

• Provide advice, guidance, coaching and assistance on a variety of queries during the employee lifecycle. Proactively seeks to collaborate and help managers and their team members. Builds trust by being approachable, knowledgeable, discreet and demonstrating empathy where appropriate. Demonstrates good knowledge of Scotiabank HR policies, processes and previous precedents. Escalates more complex queries to the HR Manager as necessary.
• Coordinate the Leaver process, notifying relevant internal stakeholders and providing information necessary to ensure systems are updated. Producing leaver letter, quarterly resignation analysis for EXCO, conducting exit interview, and providing useful feedback to business heads.
• Preparing and issuing nonstandard HR letters, promotional documentation, contracts of employment and changes to terms of employment.
• Internal transfers;
• Promotions;
• Salary increase;
• Change of contractual terms;
• Performance issues.

Employee Relations / Employee Engagement

• Support the HRBP and people managers in matters relating to Employee Relations including managing crucial conversations, conflict, performance management, planning and administering employee exits and redundancies, disciplinary proceedings and grievances, implementing and planning Performance Improvement Programs (PIPs), probationary processes, and other employee relations related activities, providing advice and guidance be it formal processes or informal coaching, analyzing the implications, identifying needs and recommending appropriate course of action, liaising with the Senior HR Manager and escalating more complex issues as required.
• Managing own case load, overseeing and administering these same processes, liaising and providing support to HR Business Partners (global and local), liaising with internal legal and other stakeholders as appropriate, documenting actions and events, complying with regulations. Communicating with regulatory and legal bodies such as the Home Office.

Sickness absence

• Work with the AM HR to monitor sickness absence levels. Proactively discuss high levels of sickness absence with the relevant manager and employee, offering further support and advice as appropriate.
• Referring cases to Occupational Health as appropriate and advising the manager and employee on any recommended adjustments. Maintaining regular follow up communication with the manager and employee and ensuring further Occupational Health appointments are authorised and booked. Tracking all information on the ER Tracker spreadsheet and providing regular updates to the HRBP.

Family leave

• Managing Maternity and Shared Parental Leave requests. Acting as the main point of contact throughout the pregnancy, advising the employee and manager on the policy and benefits available. Coordinating the New Parent Support Scheme and assigning a buddy to expectant parents.

Flexible Working Applications

• Advising the employee and the line manager on the s process, understanding the needs of both, and contributing to a beneficial outcome for all parties. Working with the Senior Manager, Recruitment to obtain approval and advertising part-time (job share) positions if necessary. Proactively monitoring the success of any trial periods and formalising the arrangement.

Redundancy/Termination Processes

• Supporting the HR Business Partner with document production for redundancy/termination processes (producing redundancy pay calculations, scripts, letters and settlement agreements, coordinating the delivery/collection of personal belongings and company equipment).
• Confidential minute taking at employee consultation meetings.
• Developing a good understanding of the redundancy process and working towards being able to run an employee consultation process independently.

Other

• Supporting the distribution of Scotia Pulse employee surveys, ensuring Ireland employee data is accurate.
• Confidential minute taking at sensitive employee meetings where required.
• Keeping the HR Business Partner regularly updated on the progress of ER casework and updating the ER tracking spreadsheet on a weekly basis.

Immigration / Global Mobility

• Pro-actively monitor and maintain the Visa and Immigration status spreadsheet for all Non-EU workers. Ensure all records are accurate and HR have copies of all relevant documentation.
• Coordinate the bi-annual attestations for sponsored migrants, ensuring managers and employees understand the reporting obligations
• Engaging with Global Mobility and external immigration advisors and overseeing work visa applications..

Employee Onboarding

• Checking and signing off new employee files prepared by the HR Officer. Ensuring all processes and documents are complete and evidenced on the file before passing to the HRBP for final sign off.
• Reviewing the monthly Probation/Mid Probation and Contract Expiry Reports, highlighting any known ER issues as appropriate.

Other Responsibilities

• Point of contact for Total Rewards team during the Annual Compensation Process. Accessing and updating the Global Compensation Planner, ensuring employee data is accurate, highlighting any anomalies and producing manual compensation statements as required.
• Reviewing and processing Education Assistance/Loan submissions.
• Work closely with Senior HR Manager and HR Advisor on reporting and monthly metrics as required.
• Supporting the HR Business Partner with annual projects (for example, 9 box performance assessments, job description reviews).
• Actively contributing to and implementing other projects that improve HR processes and/or improve the employee experience.
• Assisting when required with the input of sensitive data to EC, ensuring accuracy.
• Providing cover for other team members as and when necessary.
• Looks to further develop skills and knowledge in areas of expertise and work toward becoming an SME.
• Strong understanding of relevant legal and regulatory frameworks that apply across the HR discipline (Employment Legislation, Immigration law and rules, SEAR).
• Any other duties as reasonably requested.

Education and Experience

• Educated to a high standard – minimum University Degree (or equivalent) as standard, related degree preferred but not essential (Psychology/Business/HR).
• Demonstrable previous HR experience operating in a generalist HR advisory capacity (essential)
• Broad Employee Relations experience is essential, proven ability of managing own case load autonomously and intermediate level knowledge of Ireland/EU employment legislation (rules, laws and regulatory knowledge)
• Previous experience of working with HR Systems (desirable)
• CIPD qualification or an interest/ambition in working towards (desirable).

Skills and Behaviors

• Strictly adheres to rules, policies, and procedures
• Treats all stakeholders with courtesy, dignity and respect
• Demonstrated collaborative working and having a 'client service' approach to work
• Familiar and comfortable with the HR space/terminology/employee lifecycle admin process
• Excellent written skills and articulate in speech
• Ability to work autonomously with established practices and co-operate with others
• Displays initiative and ability to apply previous knowledge/precedents when presented with a problem
• Comfortable with managing multiple stakeholders and priorities.
• Excellent Microsoft Office skills (including Outlook and excel) are essential.
• Strong attention to detail and accuracy
• Ability to remain calm when working under pressure, often to tight deadlines
• Flexible in approach.
• Team player
• Ability to deal with employees at all levels of seniority in a confident manner.
• Ability to gain the confidence and trust of internal stakeholders
• Demonstrated discretion in sensitive and confidential matters.

Location(s): Ireland : Leinster : Dublin

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, pleaseclick here ) . Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.