Events Manager

4 weeks ago

Dublin, Dublin City, Ireland browne jacobson llp Full time

At Browne Jacobson, we've always worked across business and society, and this expertise sets us apart. Social and environmental impact are at the top of our business agenda. We champion fairness, make the complex simple and forge connections between clients to find creative solutions. This is how we improve outcomes for every person, community, and business we serve.

With offices in Birmingham, Dublin, Exeter, London, Manchester, and Nottingham, we're a UK & I based law firm with an international reach. Our sectors include health; real estate and construction; education; energy and infrastructure; financial services; government; insurance; manufacturing and industrials; and retail, consumer, and logistics.

We nurture talent at all levels and from every background and celebrate what makes people individuals. Law needs all voices to reflect the society it serves and we're working towards social mobility, diversity, and inclusion in our firm - and our profession. We strive to create meaningful personal and professional development opportunities and offer flexible working in support of a good work-life balance. We focus on wellbeing and individuality, so that all our people can thrive.

We are a Disability Confident Employer and will offer an interview to disabled applicants who best meet the minimum/ essential criteria for the role. Tick on the application form if you would like to apply through the Disability Confident Interview Scheme

We strive to create meaningful personal and professional development opportunities and offer flexible working in support of a good work-life balance. We focus on wellbeing and individuality, so that all our people can thrive.

Why is this role important and how does it fit into the team, department, and wider firm?

This role supports the Events Team to produce both internal and external events, digital and in-person, working closely with the Business Development (BD) Management Team and each of the Target Market Groups (TMG's) to produce high quality, strategy focused events. The Events Manager role is specifically significant to the success of the Events Team function in that they are leading on the delivery and management of the events whilst also working strategically. The role also provides a supportive and knowledgeable contact for the team.

What does the role actually involve?

Event planning and management

  • Provide day-to-day leadership and support to the Events team including providing guidance on events planning and design and stakeholder management.
  • Work with the Head of Marketing and Senior Marketing and Events Manager to deliver the events strategy set out by the Exec board in line with our business objectives.
  • Liaise closely with the TMGs and BD teams to plan and execute a strategically focused programme of client events while adhering to sector budgets and suiting both the sectors the event team's workload respectively.
  • To lead on the logistical management of complex, large events (live and digital) with an eye for detail, but also proactively design events to showcase the firm's expertise and heighten our visibility within various markets.
  • Oversee the delivery and events management processes for all external facing marketing events including kick off meetings, delegate management, delegate communications, ensuring internal stakeholders meet agreed deadlines as set by the events team, onsite management, supplier management, post event admin and debrief meetings.
  • Oversee the events marketing calendar, booking and planning up to 200 events and webinar per annum.
  • Provide a high-quality advisory service to teams/individuals running their own events.
  • Lead on the monthly planning meetings that are held with the BD Managers.
  • Review the success of individual external facing seminars/events and feeding back to sectors with suggestions for improvement, where relevant.

Team management

  • Line management responsibility for a minimum of one Senior Events Executive and one Events Executive
  • Monitor the events team workload/capacity and managing this effectively by delegating smaller events to Front of House (FOH) teams.
  • Set high standards of integrity, punctuality, accuracy, politeness and professionalism and lead by example at all times.

Development and innovation

  • Lead on discovering new opportunities for the business to engage with clients.
  • Optimise processes around the delivery of events to ensure a seamless service to stakeholders and clients.
  • Work closely with the wider Client & Marketing team to ensure events activity is joined up with other marketing activity where appropriate.
  • Keep up to date with developments in the event industry (in particular around event technology) and, where appropriate, incorporating them into the current event offering.
  • Innovate with technology to maximize efficiencies of pre and post event processes.
  • Work on the continuous improvement of suppliers and consumables and to manage the negotiation of costs and contracts along with associated risk assessments.
  • Pro-actively seeking feedback with a view to ensuring 5 star service and future proofing the events function.

Other

  • Ensure firm brand standards are always applied, to create a positive experience.
  • Liaise closely with the in-house FOH teams including reception, catering, and IT, to ensure smooth running of all client events and that standards are being upheld.
  • Provide cover for the FOH Team Leaders absence/holidays in emergency situations if required.
  • Assist with ad-hoc projects as required.

What technical skills are required for someone to be successful and enjoy the role?

  • 5+ years' experience in an events role preferably within a professional services company.
  • Digital event management experience as well as traditional methods.
  • Will be degree educated in events management, marketing, or a related degree.
  • Experience with webinar or online event platforms such as ON24.
  • Experience with CRM systems in particular, Interaction.
  • Experience with email marketing systems such as Vuture.
  • Excellent writing, attention to detail and communication skills.
  • Experience managing budgets more than £10k.
  • Experience with the recruitment process.
Person specification

Who would be a good fit for this role?

As part of the events team, you would be expected to have the following skills and experience:

  • Able to simultaneously project manage the logistics of multiple events.
  • Ability to confidently lead, coach and mentor.
  • Excellent organisation skills and proactive way of thinking.
  • A resilient character and thrives when working under pressure.
  • Diplomatic and good delegation skills.
  • Must be able to adapt their approach and style to reflect different situations/stakeholders.
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