Executive Assistant

4 weeks ago

Dublin, Ireland Cpl Healthcare Full time

Overview
Our client, a multi-national tech company are urgently hiring an experienced Executive Assistant to join their team.
Aiming to provide a defined range of efficient, effective, professional and value-adding secretarial and administrative services to selected Leadership enabling the Leadership to focus their time according to their business priorities.
Each Executive Assistant and the team have access to services provided by other groups and organisations that support the client business.
Executive Assistants are expected to provide the defined range of services to Leadership through a combination of self-delivery, delivery from within the immediate and wider Executive Assistant group and delivery from the rest of the support organisation.
Executive Assistant
Immediate start
Grand Canal, Dublin 2
€50k salary per annum
Responsibilities
Diary Support
Scanning of email, identifying regular tasks for EA to complete e.g., meeting requests progressed without consultation with MD
Travel
Agrees travel need with MDs and coordinates arrangements appropriately, can involve multiple destinations and short notice changes.
Creates logical itinerary based on MDs availability.
Provides support with travel documentation and procedures including visas.
Meeting and Event Planning
Takes brief and delivers full event management within budget.
Prepares agenda as directed by MD.
May provide on-site facilitation of event including taking notes.
Conference call/TP/VC bookings
Provides scheduling support and attends calls as required.
Client/EA Relationships
Develop relationships with MD's clients and their Executive Support Associates.
Establishes network across home GU EA community.
Communications
Prepares draft proposals and presentations with direction from the MD and/or support from other individuals or service departments document production and formatting; brand compliance; proofreading materials for consistency, grammar, and spelling
Administration
Assists with miscellaneous complex administrative tasks, including locat ing and completing standard forms
Invoicing and accounts reconciliation support
Compiling and updating voicemail/email distribution lists
Time and expense reporting
Office/meeting room bookings
Teamwork
Shares knowledge with team members, working collaboratively to deliver business results
Works in and across formal and informal teams developing trusting relationships and promotes the value of teamwork throughout the organisation
Work with EA to ensure seamless support of the Leaders
Attend regular internal forums and calls
Provide cover for other EA team members during periods holidays or unplanned absences
Candidate must have
Experience at Executive /Personal Assistant at Managing Director or Senior Executive Level
Education to at least Leaving Certificate standard- (Post Leaving Cert education preferable)
Friendly and professional manner
Used to working with confidential information
Excellent attention to detail
Good skills in Word, Excel, PowerPoint and Outlook
Experience with supporting a team
Superior relationship-building skills
The ability to stay calm under pressure
Ability to work independently and in a team
Reach out to Shauna today with your updated CV ****** or call on 01 947 6359
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