Facilities Officer

Inland Fisheries Ireland (IFI) has an opportunity for a Facilities Officer to join the Logistics team.The role of the Facilities Officer is to ensure that buildings, grounds and equipment are well maintained and meet safety codes.A key part of this role is ensuring that the central Warehouse and Main Office at Citywest are maintained to the high standard.Equipment must also be purchased and dispatched and maintain to health and safety standard.ABOUT USInland Fisheries Ireland are the environmental agency responsible for protecting, managing and conserving Ireland's inland fisheries and sea angling resources.VISION, MISSION & VALUESVisionTo place the inland fisheries resource in the best sustainable position possible for the benefit of future generations.MissionTo protect, manage and conserve Ireland's inland fisheries and sea angling resources and to maximise their sustainability and natural biodiversity.ValuesWe work collaboratively with professionalismWe are open, transparent and accountableWe act with respect and integrityWe are committed to stewardship and sustainabilityKEY RESPONSIBILITIESEnsure that facilities (buildings and grounds) are well-maintained and meet safety codes.Oversee maintenance, repairs, and upgrades, and manage contracts with vendors and suppliers.Maintenance of all health and safety aspects of the warehouse and Citywest facility.Oversee contractor coordination and manage facilities-related visits at City West HQ properties to ensure smooth daily operations.Manage service contracts, including those with the cleaning provider, ensuring service standards are maintained and meeting rooms are properly prepared for use.Coordinate the distribution of workwear to relevant staff across the organization in a timely and organized manner.Manage data in the database and generate reports for management reviews.Maintenance of an accurate record of all assets located in the IFI warehouse and within IFI.Maintain accurate records of inventory, shipping, and receiving logs.Liaising with suppliers of field and technical equipment to ensure appropriate equipment is available to field staff as required for specific projects.Liaise with the HR team regarding workwear requirements for new starters, ensuring appropriate items are prepared and dispatched to the relevant River Basin Districts (RBDs) in a timely manner.Instigating purchase orders for equipment required for operational and field work.Purchasing and procurement in accordance with regulations and guidelines and inclusion of equipment on asset registers.Issuing and maintaining records of equipment to IFI staff on a national basis.Upkeep of warehouse and Citywest main office housekeeping, maintenance and health and safety.Practical understanding of OGP procurement regulations and guidelines.Maintaining accurate data on the asset management system to be introduced.Managing a task-driven ticketing system for all facilities requests.KEY EXPERIENCE & QUALIFICATIONSThe ideal candidate will have the following:A recognised third-level qualification in a relevant discipline, at a minimum level of NFQ Level 7, or equivalent.A full Category B driving licence that is valid in Ireland.People management and supervisory skills.Proficient in the use of MS Excel & Word.Experience of equipment management and servicing at a national level.Customer service skills and understanding of internal customer needs.Highly experienced in inventory management systems and stock auditing processes.Experienced in developing and implementing a task/action ticketing system.Ability to write reports and to analyse large amounts of data.Experienced in managing facilities and project to completion.Good communication and team working skills.Commitment and self-motivation.Reliable, conscientious and punctual.Flexible approach to work.LOCATIONThis role will be based at IFI's warehouse at Castle House, Unit ****, Citywest Road, Citywest Business Campus, Saggart, Co Dublin.REMUNERATIONThe salary scale for the position is at the level of Higher Executive Officer as applies in Inland Fisheries Ireland, it is a 9-point scale including 2 long service increments (LSI's): 57,******; 59,******; 61,******; 62,******; 64,******; 66,******; 68,******; 70,******; 72,******.Candidates should note that salary will not be subject to negotiation and the rate of remuneration may be adjusted from time to time in line with Government pay policy.New entrants to the public sector will start on point 1 subject to Haddington Road Agreement and subsequent Government Agreements.TENUREThis post is offered on a permanent contract basis.APPLICATIONS & SELECTION PROCESSA cover letter and up to date Curriculum Vitae should be submitted via this website by 5:00 pm on Thursday 13th of November ****.Late applications or applications not received through the correct channel, as indicated above, will not be considered.Canvassing will disqualify.EEOInland Fisheries Ireland is an equal opportunities employer.Short listing will be based on information provided in the Cover Letter and CV.#J-*****-Ljbffr