Document Management System

4 weeks ago

Dublin, Dublin City, Ireland Cairn Full time
Overview

Cairn has an opportunity for a detail focused, Document Management System (DMS) Administrator to provide system support to Cairn's construction document management system.

Key Responsibilities
  • Assist with the setup of new construction projects on the DMS and uploading information to meet project specific requirements.
  • Manage and evolve user access, including adding and removing users and configuring permissions on an ongoing basis.
  • In conjunction with the DMS team and department appointed person create and edit folders, forms and checklists as required.
  • Troubleshoot user issues and respond to helpdesk queries for the Cairn team and other users, including subcontractors.
  • Develop and conduct new user training and offer support or refresher training as needed to system users. Identify site team skills gaps and complete additional training as needed.
  • Test new features ahead of release and implement systems changes and updates as directed by the Snr DMS Admin or DMS Lead.
  • Liaise with end users on change requests and system improvements and communicate potential system improvements to Snr DMS Admin or DMS lead.
  • Conduct regular audits of the document management system to ensure project specific information is being uploaded in the intended format, to ensure consistency of information across all sites etc.
  • Assist with the compilation of priority site specific information required for transfer at completion stage.
  • Support new software and system testing and management of DMS team related software's as required by business needs
  • Provide reports as required
The Candidate
  • Minimum 3 years' experience in a system administration role.
  • Experience managing high-volume administrative requirements.
  • Experience working with IT/Quality Systems an advantage, but not essential.
  • Pro-efficient in all Microsoft Office applications (Word, Excel, PowerPoint).
  • A strong ability to multi-task in a rapid-paced environment where organisation, and a high attention to detail is required.
  • A strong ability to communicate and build relationships across diverse teams.
  • Self-motivated team player but with the ability to work on one's own initiative.
  • Customer focused individual with a "can do" attitude.
Working with Cairn

At Cairn, we believe it is essential that our employees feel valued and appreciated. We therefore offer above industry average remuneration packages with a comprehensive benefits portfolio that's ready to support you for whatever life brings.

We are delighted to offer a suite of benefits when you join Cairn which include;

  • Competitive salary
  • Performance related bonus
  • Pension scheme with matching contributions
  • Full health insurance with Irish Life health
  • Annual salary review
  • Continuous Professional development (CPD) programme & funding
  • Paid maternity & paternity leave
  • Free Cairn annual leave days
  • Life assurance
  • Income protection
  • Employee Assistance Programme with VHI
  • Tax saver - travel and bike to work
  • Culture Committee
  • Talent Development Programmes
  • Approved Profit Sharing Scheme (APSS)
  • Company vehicle (role dependent)

The Cairn purpose is to build sustainable communities where people can thrive.

At Cairn, it's not what we build, it's why we build. It's about putting down a marker that will stand for generations to come. Creating new communities of connection and belonging for an Ireland where people can thrive. Reshaping, redefining, reinvigorating our place in the world. Building for people, progress, and potential.

Because when Cairn build, it's Built For Good.


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