Project Administrator

23 hours ago

Dublin, Dublin City, Ireland PM Group Full time

Join to apply for the Project Administrator role at PM Group.

We currently have a vacancy for a Project Administrator, based on site with one of our pharmaceutical clients in West Dublin.

As part of the team the Project Administrator will support our Projects teams by providing administrative and clerical assistance, documentation management, ensuring compliance and maintaining records, managing documentation, scheduling, and coordinating Projects related activities.

This is a nine month contract.

Responsibilities
  • Support our teams on project delivery in relation to document control and project administration across our systems and various sites.
  • Manage the classification, indexing, archiving, and retrieval of documentation within SharePoint project folders
  • Manage the setup and maintenance of project templates, workflows, and the directory
  • Track document reviews and supporting users with timely reporting and issue resolution.
  • Main point of contact in relation to Document Register/MIDP is current and meets quality requirements
  • Support our project teams in using Electronic Document Management Systems (EDMS) and BIM platforms in an effective manner
  • Support internal reporting and documentation management
  • Assist with general office issues such as managing expenses, meeting coordination, travel and accommodation bookings etc
  • Other Project Administration tasks, as needed
Qualifications
  • 5 years plus in a professional environment with a strong background in administration.
  • Strong multi-tasking and prioritisation skills.
  • Have very good Administration skills with attention to detail
  • Excellent communication and interpersonal skills
  • Ability to work on own initiative
  • Strong computer MS Office skills (PP, Word, Excel, etc.) and systems experience such as SharePoint, Aconex.
  • Have experience with managing Document Registers, MIDPs, and supporting BIM documentation workflows
  • Have experience with Electronic Document Management Systems (EDMS) and enforcing document control protocols
Why PM Group?

As an employee-owned company, we are inclusive, committed and driven. Corporate Responsibility and Sustainability are the heart of our new 2025 business strategy. Please visit our PM Group website to read more in our Corporate Responsibility & Health and Safety Report 2021.

Inclusion and Diversity are core to our culture and values. Wherever we work, we commit to a culture of mutual respect and belonging by building a truly inclusive workplace rich in diverse people, talents and ideas. Valuing the contributions of all our people and respecting individual differences will sustain our growth into the future.

PM Group is committed to ensuring our hiring process is fair and accessible to all and will provide candidates with disabilities with reasonable accommodations required to participate in the recruitment process. If you require any assistance in this regard, please let us know.

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