
Office Services Coordinator
4 weeks ago
Join to apply for the Office Services Coordinator - 6 Month Contact role at Robert Walters
1 day ago Be among the first 25 applicants
Join to apply for the Office Services Coordinator - 6 Month Contact role at Robert Walters
An exciting opportunity has arisen for an Office Services Coordinator to join a highly respected Law Firm in Dublin on a 6 month fixed-term contract.
What You'll Do
- Coordinate daily task assignments within the office services department to ensure timely and effective completion of duties.
- Manage the receipt, documentation, organisation, and dispatch of client packages, including parcels, catering orders, and messenger services.
- Assist with parcel handling, delivery distribution, copying, faxing, and other general office tasks.
- Liaise with building management on facilities-related matters such as temperature control, lighting, and security access for clients and staff.
- Track and maintain office supply inventories, researching and purchasing as required to ensure resources remain well-stocked.
- Ensure operational readiness of print supplies and oversee the scheduling and setup of conference rooms for meetings.
- Support colleagues, clients, and visitors with printing, Wi-Fi access, hotel bookings, transportation, and courier services as needed.
- Minimum of 2-3 years' experience in an administrative or client service role, with a strong emphasis on excellent communication skills.
- Proven ability to work effectively both independently and collaboratively within a team environment.
- Exceptional organisational skills and keen attention to detail, with the ability to manage competing deadlines and prioritise multiple tasks efficiently.
- Proficient in Microsoft Office applications (Outlook, Word, Excel) and comfortable adapting to new software tools relevant to office operations.
- Experience in monitoring inventory levels, managing supply purchases, and researching new products or vendors as needed.
- Seniority levelEntry level
- Employment typeContract
- Job functionAdministrative
- IndustriesStaffing and Recruiting
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