Office Coordinator

2 weeks ago

Dublin, Dublin City, Ireland PM Group Full time
Logistics and Office Coordinator (GMP Medical Devices)

Join to apply for the Logistics and Office Coordinator (GMP Medical Devices) role at PM Group

Logistics and Office Coordinator (GMP Medical Devices)

Join to apply for the Logistics and Office Coordinator (GMP Medical Devices) role at PM Group

Who we are

PM Group is an employee owned, international project delivery firm with a team of 3,700 + people. We are world leaders in the pharma, food, medtech and mission critical sectors. From our network of offices in Europe, Asia and the US, we work with the world's leading organisations. We are focused on growing a sustainable business centred around our people, our clients and trade partners.

Overview

Who we are

PM Group is an employee owned, international project delivery firm with a team of 3,700 + people. We are world leaders in the pharma, food, medtech and mission critical sectors. From our network of offices in Europe, Asia and the US, we work with the world's leading organisations. We are focused on growing a sustainable business centred around our people, our clients and trade partners.

We are looking for a Logistics and Administrative Coordinator to join our Medical Device Client's (GMP accredited manufacturer) This hybrid role combines logistics coordination with general office administration. The successful candidate will be responsible for managing both domestic and international shipments, ensuring compliance with relevant regulations, and supporting the day-to-day administrative operations of the R&D function.

Responsibilities

Daily Responsibilities

  • Arrange and coordinate domestic and international shipments, including booking, documentation and tracking.
  • Prepare and verify shipping documentation such as commercial invoices, packing lists, and customs declarations.
  • Ensure all shipping activities comply with regulatory standards (e.g., FDA, MDR, ISO 13485).
  • Liaise with freight forwarders, couriers, and customs brokers to ensure timely and compliant deliveries.
  • Maintain accurate shipping records and support audits and inspections.
  • Track and monitor shipments, proactively resolving any delays or issues.
  • Provide administrative support to the R&D team, including document management, meeting and vendor coordination.
  • Assist with onboarding logistics for new team members and support general office operations.
  • Collaborate with cross-functional teams including Quality Assurance, Regulatory Affairs, Procurement, and Customer Service.
  • Identify and implement process improvements in logistics and office operations.
  • Perform other duties as directed by the manager or as required to support the business.

Requirements

Qualifications
  • Bachelor's degree in Logistics, Supply Chain Management, Office Administration, Business, or a related field.
  • Minimum of 1 year of experience in logistics, shipping, or office administration, preferably within the medical devices, pharmaceutical, or healthcare sector.
  • Understanding of shipping regulations, documentation, and international trade compliance.
  • Familiarity with quality and regulatory standards such as ISO 13485, FDA 21 CFR Part 820, and GDP.
  • Strong organizational, analytical, and communication skills.
  • Excellent attention to detail and problem-solving skills.
  • Proficiency in Microsoft Office
  • Ability to manage multiple priorities and work effectively under pressure.

As an employee-owned company, we are inclusive, committed and driven. Corporate Responsibility and Sustainability are the heart of our new 2025 business strategy.

Inclusion and Diversity are core to our culture and values. Wherever we work, we commit to a culture of mutual respect and belonging by building a truly inclusive workplace rich in diverse people, talents and ideas. Valuing the contributions of all our people and respecting individual differences will sustain our growth into the future.

PM Group is committed to ensuring our hiring process is fair and accessible to all and will provide candidates with disabilities with reasonable accommodations required to participate in the recruitment process. If you require any assistance in this regard, please let us know.

Seniority level
  • Seniority levelNot Applicable
Employment type
  • Employment typeFull-time
Job function
  • IndustriesConstruction and Design Services

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