Office Coordinator

3 weeks ago

Dublin, Dublin City, Ireland Chartwells Independent Full time

This is a dynamic, lone-working role in Dublin, supporting and engaging with the Facility Managers (FMs) and Executive Assistants (EAs).
You will be the main face and go-to person in the building, collaborating with a team of 7 colleagues based in London.
This role is a newly created, exciting opportunity for an Office Coordinator at an American Bank located in Dublin.
The banking team is spread across two floors of a multi-tenant building, accommodating up to 200 employees.
Key opportunity:
Be an integral part of the office move scheduled for April 2026, contributing significantly to its success and organization.
This position is ideal for someone eager to lead as the primary contact for front-line needs and to take on building management responsibilities.
As this is a new role, you will have the opportunity to shape it with support from a supervisor and manager based in London.
Type of contract:
Full-time, Permanent
Working hours:
40 hours per week (Monday-Friday, on a shift rota between 8 AM – 5 PM, with flexibility based on business needs)
What you will gain:
Financial benefits:
Exclusive travel and grocery discounts, life assurance, and cash rewards
Future security:
Contributory pension scheme
Health and wellbeing:
Wellness programs, Employee Assistance Program, digital GP services
Personal & professional growth:
Learning and development opportunities
Recognition:
WOW Awards for outstanding contributions
Community involvement:
One paid day off annually for charitable activities
Main responsibilities:
Greeting visitors and managing reception
Security badge management
Meeting room setup and technical support
Mail room duties and stationary orders
Reporting and coordinating with relevant departments
Ideal candidate traits:
Alignment with our Rapport values:
Create Rapport, Be Brilliant, Innovative Spirit, Walk Tall, Stronger Together
Strong communication skills and ability to work semi-independently with initiative
Excellent multitasking and prioritization skills, with a focus on customer service
Approachable manner, computer literacy, and clear communication
About Rapport Guest Services:
We are a multi-award-winning company providing front- and back-of-house guest services across the UK, Ireland, and globally.
As part of Compass Group UK&I, we emphasize a people-first culture and high service standards.
We are committed to inclusion, wellbeing, and providing opportunities for all, including being a Disability Confident Employer.
Learn more at .
Note: Please monitor your inbox and spam folder for application responses.
Due to high volume, apply only for roles matching your experience.
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