Executive Assistant

2 weeks ago

Dublin, Dublin City, Ireland Grant Thornton Ireland Full time
Executive Assistant (12-month fixed term contract – Maternity Cover)

Join to apply for the Executive Assistant (12-month fixed term contract – Maternity Cover) role at Grant Thornton Ireland.

Overview

An exciting opportunity has arisen to join our Dublin office as an Executive Assistant on a 12-month fixed-term contract to cover maternity leave. This is a great opportunity for someone looking to gain experience within a dynamic professional services firm on a temporary basis. You will have the opportunity to develop your career and gain experience working in a fast-moving team. Your position will involve providing support and assistance to Audit and Assurance partners and key members of their team. If you are looking to develop your skillset in a dynamic, global firm, then this position is for you.

Who are we looking for?
  • Dedicated high achievers.
  • People who thrive in a fast-paced environment and will stop at nothing to ensure a project is complete.
  • Detail-oriented process improvers.
  • Critical thinkers who naturally see opportunities to develop and optimise work processes, finding ways to simplify and standardise.
  • Self-directed people who take ownership of their work to drive productivity, change, and results.
What does the position entail?
  • Act as a gatekeeper / first point of contact for their partners
  • PA to partners and provision of administrative support to key members of their team
  • Diary management and planning through prioritisation of appointments
  • Receiving calls and dealing with clients and colleagues in a professional manner
  • Organising internal and external meetings
  • Maintenance of client contact information within the CRM system
  • Maintaining templates for key client documents
  • Liaising with Client Take On Team to ensure efficient onboarding of clients
  • Managing all correspondence
  • Minute-taking at key team meetings
  • Preparation of presentation slides and material using PowerPoint
  • Business continuity planning
  • Assist with the coordination and management of special projects, as required
  • Various ad-hoc administration duties
What skills will the successful candidate have?
  • Handle confidential information and sensitive issues in a reliable and discreet manner
  • Have the ability to work as part of a team, while also being able to use initiative when needed
  • Have the ability to communicate professionally and articulately at all levels
  • Have strong organisational skills and an efficient approach to organising their tasks
  • Have a strong client focus
  • Have excellent oral and written communication skills
  • Be flexible and adaptable to learning/taking on new tasks and responsibilities
  • Be proficient in MS Office packages
  • Knowledge of CRM would be an advantage, but not essential, as full training will be given
  • Have a high level of attention to detail (extremely important)
Life at GT
  • Reward and benefits: Our reward and benefits are designed to create an environment where our people can flourish. We are committed to building a culture where our people have access to the necessary benefits to help promote a healthy lifestyle and thrive.
  • Inclusion and diversity: Included and valued for your difference is how everyone should feel at work. Not just because it is right, but because we are all at our best when we are able to be ourselves. We want you for who you are. We are excited to see the personality and perspectives you will bring to our team because we know we will all benefit from them.
  • Recognition: We want to create a culture of recognition and celebrating success, by saying thank you to people who surpass our expectations and recognising the right values and behaviours. Our Shout Out recognition scheme is our way of highlighting and promoting achievements.
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