Clinical Coding Team Leader

• Post Title: Clinical Coding Team Leader
• Post Status: Permanent Contract
• Department: HIPE/Clinical Coding
• Location: Beaumont Hospital, Dublin 9
• Reports to: Clinical Coding Manager
• Salary: Grade VI – As per HSE pay scales; €57,325 to €70,034 LSI
• Hours of work: Full-Time 35 hours per week
• Closing Date: 12 noon on 10/9/2025

The Hospital In-Patient Enquiry Scheme (HIPE) Department is responsible for ensuring that all clinical data is accurately captured using ICD-10-AM coding, efficiently and within given National Deadlines. The purpose of this is to provide assurance that all clinical activity in the hospital is recorded within the controls and procedures operated in accordance with best practice, and within the given national guidelines for HIPE data capture and coding.

The work in this role is diverse and involves interaction with all services in the hospital setting. Close liaison with Clinicians, Management, Administrative Staff and Nursing all enhance the role and allows the post holder to ensure that the HIPE database gives an accurate reflection of the hospital inpatient and day case activity. Interaction with national bodies, i.e. Healthcare Pricing Office (HPO), Special Delivery Unit (SDU) and other external software providers, is also a large factor in the post.

The objectives of the department are to:

• Achieve the highest standard of quality data ensuring accuracy and compliance with clinical coding guidelines.
• Facilitate the function of Activity Based Funding by returning quality coded data with the appropriate deadlines.
• Encourage and support a multidisciplinary team through collaborative efforts with clinical, nursing and managerial leaders.
• Ensure high standards of governance and ensuring compliance with both ACS and ICS clinical coding guidelines.

• Manage and co-ordinate the HIPE department on a day-to-day basis.
• Validation of daily downloads.
• Development of Activity Based Funding (ABF), in conjunction with the Clinical Coding Manager, Finance Manager and DNE Regional Clinical Coding Manager (CCM).
• Manage, support and develop departmental staff.
• Assist and support the induction, training and support of new coders.
• Ensuring the regular departmental use of the data quality tools available (PICQ and Checker).
• Work closely with DNE HIPE Manager and HIPE Department manager with regard to data quality, training and audit activities to optimise HIPE data for use at hospital and group level.
• Generation of regular and ad hoc reports from HIPE Reporter as required and development of departmental SOPs in conjunction with the HIPE Manager.
• Liaison with the IT Department to ensure efficient operation of the HIPE software.
• Liaising with HPO, DNE Regional CCM to address any data or activity queries.
• Addressing and managing any coding queries returned to the Hospital from the Hospital Pricing Office.
• Engage with clinicians, nurses and hospital management as part of a multidisciplinary team to develop the function and awareness of HIPE throughout the hospital.
• Implement any new initiatives to enhance the HIPE Clinical Coding function to ensure accuracy and completeness of data coded in conjunction with colleagues.
• To act as team leader in reviewing and extracting demographic, clinical and administrative data and translating this information into ICD-10-AM codes according to ACS and ICS.
• Supporting the team through new changes and developments in work practices in conjunction with the department head or DNE Regional CCM.
• Keeping up to date with all circulars relating to coding practices and ensuring that any recommendations are implemented.
• When required, abstracting and coding episodes of care and entering onto the HIPE Portal system.
• Identify opportunities for improvement of chart flow, system, and documentation quality and initiate steps to accomplish these.
• Attending training courses/workshops in the HPO, via WebEx or elsewhere as required, ensuring awareness of any developments within HIPE.
• Ensuring that the confidentiality of patient data is maintained at all times.
• Liaising with medical records, medical secretaries and individual teams concerning any difficulties with clinical documentation relating to coding queries.
• Providing cross-cover during holiday and/or other leave in the Department.
• Supervise and ensure the well-being of staff within own remit.
• Liaise with and lead on any employee relations issues for those employees that are directly line-managed.
• Embrace change and adapt local work practices accordingly, encouraging and supporting staff through change processes.
• Any other duties with regard to the office as may be assigned from time to time.

The above Job Description is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office.

Mandatory

• Have satisfactory experience as a Clerical Officer in the HSE, TUSLA, other statutory health agencies, or a body which provides services on behalf of the HSE under Section 38 of the Health Act 2004.
• Or have obtained a pass (Grade D) in at least five subjects from the approved Leaving Certificate Examination list, including Mathematics and English or Irish, with at least Grade C on higher level papers in three subjects.
• Or have completed a relevant examination at a comparable standard in another jurisdiction.
• Or hold a comparable and relevant third level qualification of at least Level 6 on the National Qualifications Framework (QQI).

Note: Candidates must meet standard entry requirements and be of good character. Age, health and character considerations apply as described in the original advertisement.

• Certification in Clinical Coding
• A minimum of 5 years' experience of clinical coding including hospital setting with practical coding experience (e.g., ICD-10-AM/ACHI/ACS).
• Demonstrate knowledge of Irish and Australian coding standards and how these are updated and implemented.
• Expert knowledge of HIPE portal and its functions (HCAT, HIPE Reporter, PICQ).
• Evidence of attendance at ongoing clinical coding training up to specialist level.
• Administrative capacity to discharge the functions of the grade.
• Proficiency in Microsoft Office, including Excel.

• Name: Niamh Lynch
• Title: Deputy Director of Finance & Procurement
• Email address:
• Telephone: N/A

Closing Date: 12 noon on 10/9/2025. The hospital reserves the right to close the competition early should a substantial number of applications be received.