HR Administrator

7 days ago

Maynooth, Co Kildare, Ireland Comer Group Ireland Full time

We are currently looking to recruit an HR Administrator to join our existing HR team at our Head Office in Palmerstown House Estate, Johnstown, Co Kildare. You will be responsible for managing day-to-day administration, providing advice and guidance to employees on policies, and assisting the HR Manager.

Duties and Responsibilities:

  • Creating and maintaining employee personnel files, both soft and hard copies, on the HR Drive and on the HRIS system (Alkimii).
  • Assisting with high-volume recruitment through recruitment platforms, creating and posting vacancies and advertisements, screening, scheduling interviews, and follow-ups.
  • Coordinating onboarding and induction processes, including offers of employment, setup of contract packs, and induction training schedules.
  • Liaising with Payroll to ensure setup of new employees, termination of leavers, and updates to employee details or circumstances.
  • Reporting and tracking weekly hours to ensure compliance with employment legislation.
  • Processing employee leave requests (maternity, paternity, parental, etc.) and ensuring proper tracking and recording on rosters for leave entitlements.
  • Reviewing alerts on the HRIS System to manage work permits, GNIB, Under 18, and other compliance factors efficiently.
  • Maintaining and updating personnel records and the HR Information System.
  • Ensuring all personnel forms, documentation, and employee files are up-to-date and correctly filed.
  • Drafting and updating Job Descriptions.
  • Maintaining all Health and Safety training records.
  • Issuing letters, forms, policies, and paperwork to employees and managers as needed.
  • Participating in HR projects as directed by the Group HRM.
  • Minuting meetings for the Group HRM when required.
  • Performing any other ad hoc duties assigned by the Group HR Manager.
  • Occasional travel to other company sites may be required.

Required Education, Skills, and Qualifications:

  • Experience using Alkimii and Academy HQ is an advantage.
  • A minimum of 2 years' experience in an administration role is essential.
  • A third-level qualification in Human Resources or office management is preferred.
  • CIPD qualification is an advantage.
  • High attention to detail.
  • Excellent time management and organizational skills.
  • Typing speed of at least 45 words per minute.
  • Excellent communication and relationship-building skills.
  • Ability to work in a fast-paced, multi-tasking environment.
  • Strong MS Office skills; knowledge of Alkimii is advantageous.

Benefits:

  • Free Parking
  • Subsidized Lunch at Head Office and managed Hotels
  • Discount rates at Comer Group Hotels
  • Discounted rates at Comer Group Ireland managed Spa & Leisure Facilities
  • Discounted rates at Comer Group Ireland Restaurants

Salary Negotiable Depending on Experience

Due to the high volume of applications, only successful candidates will be contacted.

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