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Legal PA

1 month ago

Dublin, Dublin City, Ireland A&L Goodbody LLP Full time

We are looking for a Personal Assistant (PA) to join our Disputes and Investigations Team within the Litigation department, serving prominent domestic and international clients. This role offers an exciting opportunity to work with a dynamic, friendly team, and other PAs within Ireland's leading law firm.

The PA will provide comprehensive secretarial support. This position is ideal for a highly organized and motivated individual who enjoys engaging with diverse colleagues across the organization.

Requirements

The responsibilities include:

  1. Managing calendars and emails proactively, including monitoring and addressing actions, with experience in reading and triaging mailboxes.
  2. Handling monthly invoicing accurately to meet client specifications.
  3. Communicating with clients regarding invoicing inquiries in collaboration with the Finance team.
  4. Assisting with client onboarding, organizing Letters of Engagement, and maintaining electronic files.
  5. Typing and generating emails and documents accurately.
  6. Coordinating travel and accommodation arrangements for partners and team members.
  7. Supporting business development initiatives administratively.
  8. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management systems (e.g., iManage).
  9. Collaborating with lawyers and cross-departmental teams.
  10. Setting up MS Teams conference calls.
  11. Managing expense reports.
  12. Creating and coordinating PowerPoint presentations.
  13. Working with IT to arrange meetings and seminars.
  14. Updating lawyers' Continuing Professional Development (CPD) records.
  15. Managing and updating the Client Relationship Database.
Ideal Candidate
  • Minimum of 6 years' experience as a Legal PA supporting senior personnel in a professional services environment.
  • Proficient in MS Office applications, with a history of producing high-quality, precise work.
  • Post-secondary qualification in secretarial studies or relevant work experience.
  • Strong commitment to integrity, discretion, and confidentiality.
  • Flexible work style, capable of working independently and within a team.
  • Highly organized with exceptional attention to detail.
  • Enthusiastic team player supporting partners and staff.
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